Logistics:
Date:
Time: 7:00 PM to 9:00 PM ET
Location: Conf Call and Unit 227
Primary
Objective: Scheduling Contractors
for 2006
Attendees:
Joe Boylan: Village Property Agent, Present
Joe Kareivis: Village Director, Present
Mike Nielsen: Village Director, Present
Dave Parot: Village Director, Present
Kurt Ries: Village Director, Present
Quorum established at %100
Minutes:
Welcome Mike Nielsen to
the board
-01/03/06 Directors approved Mike’s director
seat via unanimous email vote
**Review of current financials
-
-Reviewed each line item of Village December
Profit and Loss statement
-Budget is on track
-One owner delinquent in fees and paying
extra each month to catch up
-Painted exterior of building last year for
less than $7k
-Only hit cash reserves once, because of chimney/roof
invoice
-Base on projected costs, we have $15k to
maybe $20K to fund total 2006 maintenance tasks
It was
discussed that 19 out of 21 Village owners are on the Village email list with
internet access. Several hundred dollars a year, not to mention countless
director hours, can be saved in Assoc. copying and postage costs by encouraging
owners to utilize email and the Village web site to obtain all available Assoc.
related information. Village Annual Assoc. Owners Meeting information will continue
to be distributed via postal mail to all owners; along with being posted to
Village web site. Most other information, ie director meeting minutes, budget
updates, owners forum updates and maintenance tasks list will be posted to
Village web site and/or emailed only.
Village Web Site URL:
http://users.adelphia.net/~kries/index.html
-Password ‘garth’
Special Assessment and Raising Assoc.
Fees:
The Assoc. is
not planning on any special assessments or raising Assoc. fees at this time. It
was discussed the Bldg B tower repairs costs are being estimated greater than
our entire maintenance budget for the year.
Vinyl siding
contingence Plan:
As a reminder
it was discussed that a contingence plan was unanimously approved at the 2004
Village Association Annual Owners meeting approving the board for an owner
special assessment up to $20,000 for the duration of the siding loan, only if
needed.
Rising Assoc.
Fees:
It was
discussed rising Assoc fees, a reasonable percentage, would not yield need funds
for 1.5 to 2 years and repairs are needed this summer.
Special
Assessment:
If a special
assessment was imposed on the owners, there is a high probability Assoc. will
have problems collecting all the assessments in timely manner and could
contribute to delinquent Assoc. fees increasing. It is not so much some of the
owners will not pay, it is more of an issue they cannot afford to pay.
**Review of Association Maintenance
Approval Process
-Need to insure we are
using incident report forms
-Need to insure that two director approve
all cost over $1,000
Village decision making process
-Keeping owners informed
-Need more owner involvement
-Village web site, email list, news letters
and memos
-Insuring we address owners’ wishes and concerns
-Continue to promote a sense of community
We cannot fix
what we are not aware of:
The Village
Owners Forum, maintains two lists, included in the newsletters owners receive
regularly and posted to our Village web site. If your concerns/suggestions are
not on these lists it is not being addressed and you need to notify us.
Committee
Action Items/Owners Forum Open Issues List:
A list of concerns, suggestions and
solutions from the unit owners
-See attached list
Maintenance
Task List:
A list of building maintenance task needs
for our complexes
-See attached list
On a weekly bases the Village Directors
discuss these tasks with our Property Agent, Joe Boylan and because of the
quantity, available resources and costs we:
1.) Prioritize
the tasks
2.) Balance
the action with the finances available at the moment
3.) Assign
actions to board/committee members and/or property agent
**Review and approval of
Association maintenance tasks
Scheduling of Reoccurring Maintenance Tasks
1.) Turn on/off Fire Sprinkler System Heater
Turn breaker on/off in November/May
-an additional elec. heater was
installed in the new compressor room
2.) Schedule Annual Assoc. Meeting and send
notices to Owners
-Kurt has reserved Champlain Room
3.) File annual report w/ VT Sec of St.
within 2.5 months of annual meeting
-07/01/05 2005 task completed
4.) Cleaning out/snaking septic/drain lines
Roto rooter recommending to be done every 3 years
-Next cleaning due 08/07
5.) Sprinkler System
-Next
inspection due 03/06
-Need low temp sensor test
6.) Laundry Machine Tune-up
-12/12/05 2005 Tune-up
task complete
Scheduling of Annual Unit Inspections / Maintenance:
Part of unit
owner and Assoc. insurance claim mitigation plan.
Maintenance
must scheduled with Unit Owners
1.) Smoke Alarm - schedule for September
2.) Fire Extinguishers- schedule for
September
3.) Chimney Cleaning - schedule for
September
4.) Inspect
unit washer/dryer for any supply line, drain or vent issues
5.) Replace Laundry Washing Machine water
supply lines/hoses every 10 years
6.) Check Hot Water heater for damage or
leaks, Kurt keeps list of aged Hot water heaters
7.) Check for ceiling/wall water stains
Reoccurring Owners Memos:
Winter Memo:
Reminders to
head off reoccurring winter issues of:
-Heating units during extreme cold snaps
-Snow removal, parking lot etiquette
-No primary heating with firewood
-Reminder clean-up after pets
-Need to add ash can usage
Unit
Maintenance Memo:
Unit owners to
yearly check plumbing; ie, washing machine, dishwasher, garbage disposal
supply/waste lines and make necessary repairs.
Spring Memo:
Memo reminder
clean-up after pets, trash/recycling and schedule of maintenance activities.
Proposed New 2006 Projects
1.)
-First priority of repair, safety hazard
-Pretty much ate our entire budget
-2005 repair estimates were $5k -
$6k
-2006
repair estimates escalated to $20k - $30k
-Budget can only support about $10k/yr
allocated to tower repair
-Looking at alternatives including
spreading out cost over 3 years
-Joe B working with several contracts
for viable alternatives
2.) Ramp Railings, Porches Paint
and Repair
-Would like to use
remaining maintenance budget
-Owners
number one requested task
-Dependant on Tower repair
cost may not be able complete
-Repair and patch
painting est. Tower $3k and Porches $6k
-Probably looking at
sanding and completing painting next year
3.) Ramp foot surface
repair/replacement
-This is probably not in
the budget for 2006
4.) Gutters replacement
-About $4/$5 dollars a
foot
-Estimate Bldg A & B installed 3rd
floor only w/ down spouts $4-$5k
-This is probably not in
the budget for 2006
5.) Building B rock wall
-This is probably not in
the budget for 2006
6.) Laundry Room Improvements
-Joe
B has done several improvements already
-Any major improvements probably
not in the budget for 2006
7.) Trash/Recycling sheds Improvements
-Joe
B has done several improvements already
-Any major improvements probably
not in the budget for 2006
8.) Move & Replace/Repair Village Condo sign
-This is probably not in
the budget for 2006
9.) Carbon Monoxide Detectors
-Directors felt this was
important even though no funding for 2006
Board going to propose at annual owners meeting to have property agent
install during September annual unit inspections and for units that did not
have detectors already bill owners for the cost of the detector. Assoc. would
absorb the cost of installation.
**Outstanding Action
Items:
See task lists
below:
Joe
Kareivis: Village Director
Mike
Nielsen: Village Director
Dave
Parot: Village Director
Kurt
Ries: Village Director
Joe Boylan: Property Agent
**Open discussion:
Bldg B,
unit owner had mice concerns
-Joe B consulted with Ron Hier
of L/R PEST ELIMINATION SERVICE
-Buildings are about at sealed
as they can be with the installation of ext installation and siding
-10/15/06 Unit owner refused
entry into their unit
-10/17/06 Poison was distributed
in Bldg B common attic space
-As of
Bldg B
owner concerned with cluster flies
-Joe B took action item to
consult with exterminator
Several
owners had concerns about Laundry room etiquette
-Owners leaving clothes in for
hours after machines completed cycle
-Greatly inconveniencing other
owners from using the facilities
-Joe B took the task of sending
memo to all owners and placing sign on machines
-
Parking Issue, Long term renters using to
many parking spots in lot
It was
discussed the MOD Rules and Regulation document being mounted in units that are
in the MOD rental pool does have provisions for limiting parking. However the
Village Bylaws and Rules and Regulations does not limit the number of vehicles
occupants from an owner rented unit can have in the lot.
From Village
Bylaws
Section 5.08
Restrictions on Use of Units: Rules and Regulations.
8) Unit Owners
shall have priority regarding use of parking spaces, and the executive board
shall promulgate such rules or regulations relating to parking as to further
the purposes of this section.
From Village
Rules and Regulations
E. Vehicles:
1. Each unit
is entitled to one parking space near the unit. Specific locations may be
designated by the Board of Directors if authorized at an annual meeting of the
Association. All other cars will park in the unreserved parking areas of the
resort. No additional motor vehicles or trailers, boats or recreational
vehicles (registered or unregistered) are to be parked in condominium parking
lots, except temporarily and for short durations, but then only with prior
written approval of the Board of Directors.
It was
discussed that there a several actions the board could take, but will need several
hours of at least one director’s or committee members time to take the lead on
the task from beginning to end. Property Agent can assist in such matters but
should only take action prescribed by the board.
-No directors or owner committee
members were willing to take on task
Adjourn Meeting
Committee Action Items/Owners Forum Open
Issues List:
1. The number of FT occupants in a one-bedrm.
unit, two-bedrm. unit, etc.
Pls elaborate on the FT acronym and the concern or
issue? There are currently no restrictions/guidelines on the number of
residents to number of bedrooms. Any restrictions must be carefully balance
with all twenty one of our owner’s needs and wishes.
The Village Condominiums has four types of owners:
Full time
residents
Weekenders
Investment/long term renters
Investment/short term renters
These types of owner's requirements differ depending
on owner needs and wishes and are quite often diametrically opposed.
The Assoc. has many legal restrictions, ie The
Vermont Statutes, Title 27: Property, Chapter 15: CONDOMINIUM OWNERSHIP ACT. and
our Bylaws and Rules and Regulation documents are written in such a way as not
to infringe on these owner rights. Residents and the Assoc. need to respect an owner’s
right to rent their units and to be very careful not to hamper/restrict an owner’s
ability to rent their unit.
2. According to VC bylaws lessees aren't allowed
to keep pets.
This is true, in our Village Rules and Regulations
section D, number 4, states Lessees are not permitted to keep pets on the premises.
Is there an issue or concern?
3. Recent warm weather reveals piles of dog poop
on & near VC property.
Feces contain e.coli, & poop drains into mtn.
brooks & streams which eventually flow out of taps. Why isn't there strict enforcement of waste
removal?
Please advise of suggestions for more strict
enforcement of waste removal.
This is an ongoing issue with ours and other Assoc.
on the mountain and of course without catching the pet in the act and a
convincing way correlating the infringement with the pet owner, the violations
are very difficult to enforce. The Assoc. empirically can really only appeal to
the pet owner's to be responsible.
The Village Assoc. has addressed with the following:
-Signs
posted on each Village complex to clean up after your pets
-Revamped
Bylaws and Rules and Regulates to better clarify Assoc. polices
-Regularly
scheduled memos to all Village owners reiterating Assoc. polices
-01/25/06
last clean up after pet memo
-Continue to
work with other Assoc. to help curtail the issue
-Continue to
review Assoc. policies at Annual owners meetings
-Board
discussing furnishing a plastic bag dispenser for pet cleanup
In addition, via the BV Pres Assoc Pres Console,
Bolton Animal Control officer was notified of issues with pets running loose
and these type of associated issues. Prompting a
All the Assoc. on the mountain are encouraging their
residents to call the Bolton Animal Control officer to help enforce town
ordinances on these types of infringements.
We are looking for someone like yourself to head up
an Assoc. committee to, make recommendations and see if the issue can be
further addressed.
4, The USPS in
The mailboxes are on
If this is big enough concern with you and other
residents, we would be looking for someone like yourself to head up an Assoc.
committee to pursue with the various Assoc. on the mountain, the resort and
post office.
5. The gutter above my entry door needs the
attention of a professional roofer.&n!
bsp; (On the phone a roofer told me it sounds like flashing is required.) Snowmelt & rain splashes against the door
which now closes poorly.
As you and I discussed in October, the Assoc. is
currently getting estimates on gutters professionally installed, and if
approved at the owners annual meeting we will pursue.
I am currently working through the analysis of our
budget to present a viable business case for the gutter installation and to
prioritize all our improvement efforts for recommendations at our
6.) Unit Water Meters
-Keeps coming up
-Not aware of any of the Associations that
have meters
7.) Quality Touch Landscaping spreading
small rocks
I called Joe
the other day regarding Quality Touch Landscaping spreading small rock out of
their spreader opposed to a salt/sand mix, I am not thrilled about my car
getting hit, not to mention it really doesn't do much for traction. Joe told me
to call the company directly which surprised me b/c I was under the impression
that I was paying him to deal with these issues through assoc. dues, am I
wrong? I did however call the company just asking for an explanation on why
they chose small rock and have heard nothing back. I just don't want to watch
my car get hit with rocks again, it really does a number on the paint.
I am terrible
sorry about your vehicle getting hit with rocks being spread on the parking lot
for traction by our contracted snow removal agent. Of course this is not
acceptable and needs to stop immediately.
We contacted Todd of Quality Touch Landscaping to be certain this does
not happen again and mentioned he could not return the phone call as no return
phone number was provide on the answering machine.
We went to
coarser aggregate of rock this snow season because the sand and salt of past
seasons was not staying in place very well. The larger aggregate rock appears
to working for better, for the most part, by staying in the parking lot and not
getting washed out to the sides. I will also insure the topic is discussed at
our up coming Village directors meeting.
8.) Bldg B,
unit owner had mice concerns
-Joe B consulted with Ron Hier
of L/R PEST ELIMINATION SERVICE
-Buildings are about at sealed
as they can be with the installation of ext installation and siding
-10/15/06 Unit owner refused
entry into their unit
-10/24/05 Poison was
distributed in Bldg B common attic space
-As of
9.) Bldg B
owner concerned with cluster flies
-01/31/06 Joe B took action item
to consult with exterminator
10.) Several
owners had concerns about laundry room etiquette
- It was discussed
-Greatly inconveniencing other
owners from using the facilities
-Joe B took the task of sending
memo to all owners and placing sign on machines
-
11.) Parking Issue, Long term renters using
to many parking spots in lot
It was
discussed the MOD Rules and Regulation document being mounted in units that are
in the MOD rental pool does have provisions for limiting parking. However the
Village Bylaws and Rules and Regulations does not limit the number of vehicles
occupants from an owner rented unit can have in the lot.
From Village
Bylaws
Section 5.08
Restrictions on Use of Units: Rules and Regulations.
8) Unit Owners
shall have priority regarding use of parking spaces, and the executive board
shall promulgate such rules or regulations relating to parking as to further
the purposes of this section.
From Village
Rules and Regulations
E. Vehicles:
1. Each unit
is entitled to one parking space near the unit. Specific locations may be
designated by the Board of Directors if authorized at an annual meeting of the
Association. All other cars will park in the unreserved parking areas of the
resort. No additional motor vehicles or trailers, boats or recreational
vehicles (registered or unregistered) are to be parked in condominium parking
lots, except temporarily and for short durations, but then only with prior
written approval of the Board of Directors.
It was
discussed that there a several actions the board could take, but will need
several hours of at least one director’s or committee members time to take the lead
on the task from beginning to end. Property Agent can assist in such matters but
should only be taking action prescribed by the board.
-No directors or owner committee
members were willing to take on task
Maintenance Task Lists:
Action Items:
Everyone
1.) Directors
can only coordinate, obtain bids and plan, actual contract have to go through
Joe B
-Joe B holds the purse strings
-Responsible for overall coordination of his
time and contracts time
-Has an overall all view activities
-Property Agent responsibility to over see
contractor
-Owners are not authorized for Assoc.
expenditures and must go through board for approval
2.)
-Kurt updated
-Let Kurt know of any changes or requests
-Will be distributing owner questionnaire at
owners meeting again
-Kurt to distribute latest review
3.) Acquire
additional contractors
-Need a large pool of contractors to help w/
immediate need tasks
Joe K Action Items:
-01/12/06
1.) Fire PrePlan Task
-07/19/04, Joe B pick up
the Fire PrePlan Task
Action Plan - Village Emergency Procedures
The main item
we are after is a fire preplan for our buildings with fire department, needs to
be discussed with the fire department. The Fire PrePlan would really have
nothing to do with the resort, every communal, public building should have plan
filed with the fire department with Assoc. contacts, building layout,
explosives/flammable storage, water shut off, elect shut off etc. Tasks change as we get details and can make
more informed decisions, if action plan needs to be modified or tasks should be
dropped or added please let me know.
Advisory Committee compiled contact list of owners and utility
phone numbers.
-09/25/03 Kurt
Complete
-01/09/05 Kurt updated, mailed to owners and
published to Village web site
Issue:
-Building needs a fire
pre-plan
-
-
-Evacuation procedure
-
-Cannot get stretchers
down stair well ramps
-We do not want to get
slated for alt egress for evacuation
Proposed Action:
-Check procedures for the
various Bolton Associations
-Discuss with local fire
department and utilities companies
-Work is completed on the
installation of sprinkler monitoring equipment
Status:
-02/16/05 Joe K contacting fire warden to
make himself primary contact
2.) Work
with Joe B to follow up Rental MOD
-Kurt needs all memos that were sent to
Darlene
-Need to insure we document all action taken
-Post rules and regulations on inside of
each rental unit
It was agreed
at the
-05/01/05 Kurt to reduce MOD/Village R&R
to one page
-05/01/05 Joe K to notify MOD of the policy
-05/01/05 Joe K to draft memo to all owners
in rental pool of policy
-06/01/05 Joe B to mount R&R on doors
Status:
Draft R&R
is posted to village website under the Bylaws and Declaration section
-Rental Pool Rules & Regulations
This document
is slightly modified from the Bolton Valley Resort Lease and Security Deposit
Agreement'; should mean no change to owner's rental agreement and business as
usual for MOD. The MOD Rental Pool agreements can also be found on the Village
web site, under the contracts and agreement section.
-Rental Pool Exclusive Right
-Rental Pool Lease
-02/02/05 Dan commented he likes the plan
and approved R&R one page doc
-02/09/05 Dave approved R&R one page doc
-02/09/05 Dave and Kurt discussed adding a
statement about abiding by all Village Bylaws
-02/28/05 Joe K contacted MOD about R&R
doc on Rental Pool doors
-02/28/05 Joe K drafting memo notifying
owners in the MOD rental pool of the R&R doc on door
-03/02/05 Joe K drafted memo for Kurt to
place in Village standard memo template
-03/02/05 Joe K to solicit from MOD all units currently in the rental pool
Joe K did you
get a chance to review and approve/comment on the Rental Pool R&R to be
hung on the door?
-05/10/05, Kurt postal mailed the Rental
Pool R&R document for approval to Joe K
-05/01/05, Rental Pool R&R document post
to Village web site
-05/29/05, Dave and Dan have approved, but
thinking we should have a clause of abiding to Village Bylaws.
Joe as part of
your discussion with Darlene of MOD rental pool, you will need to obtain all
the Village units currently in the rental pool.
Per our Village
contact list we have the following units listed as being in the MOD rental
pool, however I suspect this is no longer current.
-323, 324, 325, 326
-Joe K to work with Joe B to send memo to
the appropriate owners and hand R&R on their door
-Only on MOD rental pool units, not for
owner renting units on their own
-Joe will need to continue to monitor which
Village units are in MOD rental pool and make
arrangements with owners accordingly
Dave Parot Action Items
-01/31/06
1.) Snow Removal / Lawn
Care:
Owners are pleased with Todd Fourier’s Quality Touch Landscaping
snow removal services.
Owners are pleased with Todd Fourier’s Quality Touch Landscaping
lawn mowing services.
It was discussed that Dave Parot is our point person for snow
removal and lawn care. Contractors work with Dave as to when their services are
needed. Dave has saved the Assoc. a substantial amount of money only deploying
these services when needed.
Snow Removal
Review
-No major complaints to date
-Todd to repair any plow damage in spring??
-Keep path open to propane tanks
-Need Ash can snow shoveled
2.) Maintain maintenance task list.
-01/31/05 Dave and Dan
agreed monitor maintenance tasks list
-Need director to sign
off the task are complete
3.) Laundry Machine Tune-ups
September Annual Laundry tune up needs to be scheduled
-07/01/04 Solicited Sears
and Sears indicated they do not do commercial machines
-09/12/04 Machines tuned
up
-01/31/05 Dave indicated
last contractor did hack job and picked up task of scheduling maintenance
-09/18/05 Several owners
mentioned noise for dryer by door
-09/27/05 Kurt solicited
Dave for update
-10/04/05 not complete
-10/09/05 Not complete, need update from
Dave
-11/28/05 Bouthared and Pierce completed
-12/09/05 Kurt needs total repair cost for
budget
-12/12/05 Total repair bill, $183.46
-12/12/05 2005 Tune-up
task complete
4.) Grade Parking Lot and Tower Repairs
-Action plan of 3 part
fix, Retaining wall, parking lot drainage, ramp footing
-Get estimate/bid
-Get on contractors
schedule for this summer
Dave spoke to Todd Fourier of QT Landscaping with a gross est of
$2k. Probably will not be able to obtain actual bids until spring. Dave and Joe B to obtain gross est bids from
contractors QT Landscaping, Gene Armstrong & Bruce Womer. It was discussed
that it is a concern not to be on contractor schedule before spring.
Grade parking
lot to facilitate proper water run off
-Action plan of 3 part
fix, Retaining wall, parking lot drainage, ramp footing
-Get estimate/bid
-Evaluating budget and remaining task on when
to implement
-06/05/05 Dave Parot has obtained contractor
bids
-Get on contractors
schedule for this summer
-06/25/05 Dave spoke to
Todd Fourier of QT Landscaping with a gross est of $2k.
-08/15/05 Gene Armstrong
did not return Joe B calls
-08/15/05 Bruce Womer not
able to do job
-09/27/05 Kurt solicited
Dave for update
-10/04/05 not complete
-10/09/05 Not complete,
need update from Dave
-12/07/05 Kurt spoke w/
Dave, Dave to get grading quote from Todd Fourier
-12/13/05 Jim Naylor to have est of
tower, grade and aggregate quote
-01/03/06 no quote from
Naylor
-01/03/06 Joe B following
up with Naylor
-02/14/06 Joe B following up with Bruce Womer
-Repair estimate $25k, includes excavation
and drainage
-Repair of ground level ramp footings
-Jack up tower
-Dig down 8’
-Did not sound like contract was willing to
spread job out over several years to assist in funding
the cost
Mike Nielsen Action Items:
-01/12/06
1.) Contact Dan Plimpton
-Dan has wrapped up most of his tasks, but
get knowledge xfer on his activities
-Not assigning Dan's responsibility, just
need to insure we understand outstanding tasks
2.) Window Inventory
-Document unit number and windows not
replaced
-Memo to needed owners on replacing windows
-Get units on contractor’s schedule
-Follow up with legal resource??
-Need to done before vinyl install starts
-Unit #328 needs to be updated
3.) Security Lights Inventory
-Bld A sensor repaired
-All common area lights working
-Will continue to monitor
4.) Communal Grilling Area
-Owners still asking, several complaints
Communal
Grilling Area discussion included:
-Cost to construct, how elaborate
-Cost to maintain
-Allocate cost in Assoc. budget
-Location, between buildings
-Approval from owners adjacent to the area
-Hours of operation
-Enforce hours of operation
-Propane and/or charcoal
-Lawn chairs and grilling paraphernalia
-Waste container
-Who will police the area
-How does the Assoc. address complaints
-Noise ordinance
-Fire hazard, fire extinguishers
-Comply w/ VT fire codes
Kurt Ries Action Items:
-01/12/06
1.) Association Treasure & President Responsibilities
-Continue to work w/ Joe B to monitor financial
reports
-Send
Union Bank 2005 financial reports
-Ongoing
as part of loan conditions
3.) Follow up w/ All Season Vinyl Siding
Punchout List
-See attached outstanding tasks
5.)
-Ongoing as part of loan conditions and
bylaws
-02/16/06 Last updated
6.) Laundry Room Bulletin Board
-
-Part of renter action plan and bylaws to
publicly post
-Really should post some other items of
interest also
-01/20/05 Kurt emailed docs to Dave and
Alica
-Probably should password protect Bylaw doc
for public distribution
-01/03/06 Last updated
4.) Unit Maintenance Memo:
Unit owners to yearly check plumbing, etc...
-Water/drain fixtures
-Laundry machine supply
lines
-Dishwasher supply lines
-Garbage disposal
-Hot water heaters age
-If necessary Property
agent to assist in effort
-Part of insurance claim
action plan
-10/28/04, Dave picked up
the task, for mailing early next year, 2005
-Dave to have draft
-11/28/05 Kurt picked up
task
5.) Winter/Pipe Freeze Owner Memo:
Reminders to head off reoccurring winter issues of snow removal,
parking lot etiquette, no primary heating with firewood. Reminders about
heating units during extreme cold snaps.
Probably want to mention the Assoc. action w/ insulating ext of
building with siding
Mailed to each owner in November
-11/28/05 Kurt picked up
task
-12/01/05 Memo mailed
6.) Spring Owner Memo:
Memo reminder clean-up after pets, trash/recycling and schedule of
maintenance activities.
Mail in April
-11/28/05 Kurt picked up
task
7.) Common Area owner
improvements need Board approval Memo:
-Doors, windows, drier
vents etc…
-06/24/05 Kurt picked up
task
8.) Prep for Owners Annual Meeting,
-Dir planning meeting
-Get costs and reserve Meeting
room
-Owners mailing
Joe Boylan Action Items
-02/16/06
1.) General Property Agent and
Directors Topics
-Need to insure approved tasks status is updated
-05/17/05 Dave and Dan picking up maintenance task list duties
-Need to insure we are using incident report forms
-Need to insure that two director approve all cost over $1,000
-Assoc. charging for closing costs? $45 dollars includes Ins Policy,
Bylaws, and contacts
-01/08/06 Kurt updated Bulletin board, Park lot memo, and Assoc. meeting
schedule, emergency info
-Joe B onsite
-12/23/05 Need #222 unit key
-01/10/05 Kurt confirmed room reservation for owners meeting in June
-01/10/05 Kurt to add Storm water cost to 2006/2007 P&L, $150
-02/14/06 Kurt to add Resale charge category to P&L
-02/09/06 Joe B to send check for Annual Meeting reservation
3.) Snow Removal
-12/06/05 Need to have Todd shovel path
to ash can
-12/11/05 Need to insure a way to get
hose to propane tank
-01/02/06 Ash can not shoveled
-01/08/06 Ash can not shoveled
-01/19/06 vehicles
getting hit with rocks being spread on the parking lot for traction
4.) Light Inventory
-12/11/05 Should we start using low energy bulbs?
-01/03/06 discussed not going to replace with low energy bulbs
-12/11/05 Ramp light out by #222 shed
-01/02/06 Ramp light out by #222 shed
-01/02/06 Some fixtures do not have std bulbs, Joe B to replace
5 .) Ash Can Ongoing Monitoring
-Was tied down?
-Joe B will be replaced ASAP
-No longer stacked down
-Need to move away from trash building
-Obtain metal pole?
-08/17/05 not complete, Not away from shed, no metal pole and full
-08/18/05, Joe to call All Cycle
-08/18/05 Joe to tie lid to stake
-08/31/05 Dave spoke to all Cycle and they
added a note to the route sheet to dump the ash can as needed. starting
a.s.a.p.
-10/04/05 not complete, Not away from shed, no metal pole and completely
full of ash
-10/09/05 not complete, Not away from shed, no metal pole and completely
full of ash
-10/09/05, Kurt found metal pole to use, needs to be mounted
-10/09/05 Kurt emptied ash can
-10/12/05 Joe spoke to All Cycle, they will empty each time
-12/04/05 Ash can 1/4 full
-12/06/05 Joe mentioned he would get lid tied next time up
-12/06/05 Need to have Todd shovel path to ash can
-12/11/05 Ash can 1/3 full
-12/11/05 Owners dumping ash in trash bins
-01/02/06 Ash can 1/2 full, has never been empty by All Cycle
-01/08/06 Ash can 1/2 full
-01/30/06 Ash can full
6.) Trash/Recycling Ongoing
Monitoring
Inappropriate Use of Trash and Recycling
Shed:
It was discussed that the Assoc. pays
several hundred dollars a year for trash contractor to pick up items owners
inappropriately disposed of in and around trash/recycle shed, ie dishwashers,
tires etc… Assoc. continues to monitor trash/recycle shed, along with annually
distributing memos to all owners in regards to proper disposal of garbage and
recyclable. Assoc. currently does not
have a viable plan to further address these issue and would appreciate owners
assistance in monitoring
-10/04/05 1 out of the 6 trash bin missing
-10/04/05 2 out of 6 recycle bin missing
-10/09/05 Trash/Recycle not complete, and a big mess
-10/09/05 Kurt cleaned and organized
-11/10/05 Joe spoke to All Cycle to keep clean and organized
-12/04/05 bins full, but room organized and clean
-12/11/05 Need front facade cross hatch webbing nailed back on
-12/11/05 Shelving next to trash shed need to go to dump
-12/11/05 All bins full, but rooms organized and clean
-01/02/05 All trash / recycling bins full and coming out doors
-01/02/06 Shelving and
Dresser still there
-01/02/06 Door jam
been added to the furniture pile
-01/03/06 Joe B checking on scheduled pickups, every Tuesday??
-01/08/06 Trash/Recycling look good, All cycle cleaned up
-01/31/06 Trash/Recycling look good, All cycle cleaned up
7.) Sprinkler System Ongoing
Monitoring
-Next inspection due 03/06
-Get on contractors schedule
-05/17/05 It was discussed that Joe B to follow up with Sykes on:
-2nd phone line alarm went off and Joe B was not alerted
-Probably Unit #224 disconnected phone
-Need to insure alarm/notification process is working
-Do we need dedicated phone lines, would be nice to avoid
-One service call would about pay a year’s phone bill
-Sprinkler inspection
-Need quieter compressor
- 05/17/05 Bill Guyette to provide estimate for housing new compressor
-06/20/05 What is the final dollar amount of June 2005 Sprinkler Repair
-08/17/05 Platform build for compressor
-08/17/05 Compressor still outside
-10/03/05 Joe B to discuss heater w/ electrician Dave Griffths
-10/04/05 compressor and ext room completed
-10/04/05 need access to lower portable heater
-10/04/05 need heater in ext room
-10/09/05 Not complete, need heater in ext room
-10/09/05 Fix/new door latch
-10/24/05 Installed heater in compressor room, Don King Elec
-12/09/05 Kurt and Joe checking heaters regularly
-12/11/05 Kurt would like to schedule a low
temp sensor test
-01/05/06 Unit #124 intermittent telephone, Sykes replacing ~$200 ckt
bd, that includes low temp sensors
-02/14/06 Unit #124 forwarding telephone repair bill to Assoc.
8.) Laundry Room Ongoing Monitoring
September Annual Laundry tune up needs
to be scheduled
-06/25/05 Several owners mentioned noise for dryer by door
-07/01/04 Solicited Sears and Sears indicated they do not do commercial
machines
-09/12/04 Machines tuned up
-01/31/05 Dave indicated last contractor did hack job and picked up task
of scheduling maintenance
-09/18/05 Several owners mentioned noise for dryer by door
-09/27/05 Kurt solicited Dave for update
-10/04/05 not complete
-10/09/05 Not complete,
need update from Dave
-11/28/05 Bouthared and
Pierce completed
-12/09/05 Kurt needs
total repair cost for budget
-12/12/05 Total repair
bill, $183.46
-12/12/05 2005 Tune-up
task complete
-12/11/05 Wall heater
vent needs cleaning/vac
-12/11/05 Need sign on
door to close tightly, being left unlatch
-12/11/05 Trash full,
mainly detergent bottles
-01/03/06 Joe B to
hang sign, indicating to use recycle for detergent bottles
-01/03/06 Joe B to clean heater vent
-01/03/06 Joe B to hang
sign indicating to latch door
-Owners leaving clothes in for hours after
machines completed cycle
-Greatly inconveniencing other owners from
using the facilities
-Joe B took the task of sending memo to all
owners and placing sign on machines
-
9.)
The four part
repair plan to mitigate the building B ramp and tower sinking issues were
discussed.
a.) Remove
shed to allow for addressing parking lot water run off issue through retaining
wall
-Completed
b.) Replace
retaining wall with proper drainage facilities
-Completed
c.) Grade
parking lot to facilitate proper water run off
-Action plan of 3 part fix, Retaining wall, parking lot drainage, ramp
footing
-Get estimate/bid
-Evaluating budget and remaining task on when
to implement
-06/05/05 Dave Parot has obtained contractor
bids
-Get on contractors schedule for this summer
-06/25/05 Dave spoke to Todd Fourier of QT Landscaping with a gross est
of $2k.
-08/15/05 Gene Armstrong did not return Joe B calls
-08/15/05 Bruce Womer not able to do job
-09/27/05 Kurt solicited Dave for update
-10/04/05 not complete
-10/09/05 Not complete, need update from Dave
-12/07/05 Kurt spoke w/ Dave, Dave to get grading quote from Todd
Fourier
d.) Tower and
Ramp repair
-10/20/03 Mark Cross completed floating
support of building B ramp
-10/23/04 Joe B
mentioned repair may start as early as this week of
-06/17/04, Bruce Womer, felt footing has
sunk about as far as it will go
-07/13/04, Bruce Womer mentioned floating
support is fine and recommends leaving
-01/31/05, Agreed not to purse replacing
the ramp tower footing at this time
-01/31/05 It was discussed Joe B and Bruce
Womer looked at and Joe B will insure to get on
Bruce’s schedule end of April 2005.
-01/31/05, Agreed
to expedite the repair of the tower and ramp displacement
-06/17/05 Joe and Kurt
discussed have engineer evaluate and make recommendations
-06/17/05, Bill Guyette solicited
structural engineer for recommendations on repair
-06/17/05 Joe B to contact structural engineer
to see what is involved
-Structural engineer to be on-site week of
-07/22/05 Joe
spoke to the structural engineer and to contractor Bruce Womer doing repairs
-07/22/05 Bruce Womer indicated he has enough information
to complete the repairs the week of
-08/17/05, Joe B verified
Bruce Womer to be on-site
by
-08/17/05, Unit 127 wood
ramp sinking by tower footing, Steve Butler placed 2X4 under to shore up
-09/17/05, Joe and Jim
Naylor worked on
-10/04/05 Not complete
-10/05/05 Dave suggested
Rogers Brothers may be good resource
-10/09/05 Not complete
-10/13/05 Dave had Rogers
Brothers look at, $15k gross est. cannot do this year
-11/14/05 Jim Naylor
guaranties towers not going to move further
-12/06/05 Joe B
investigating $400 crib repair bill from Naylor
-12/13/05 Jim Naylor to
have est of tower, grade and aggregate quote
-01/03/06 no quote from
Naylor
-01/03/06 Joe B following
up with Naylor
-01/31/06 Directors meeting Village Building
B Ramp / Tower Repairs
-First priority of repair, safety
hazard
-Pretty much ate our entire budget
-2005 repair estimates were $5k -
$6k
-2006
repair estimates escalated to $20k - $30k
-Budget can only support about
$10k/yr allocated to tower repair
-Looking at alternatives including
spreading out cost over 3 years
-Joe B working with several
contracts for viable alternatives
-02/14/06 Joe B following
up with Bruce Womer
10.) Renters Code of Conduct Action
Plan History
Kurt and Dave discussed and emailed
action plan to Directors
Directors approved the action plan
-Develop a Village Renters Code of Conduct document to be signed and
distributed with MOD
Rental Pool agreements
- Insure rental lease for Village unit #326 does not get renewed in
April
-MOD Rental Pool agreements post to our web site
-Renter in #326 have pretty much violated every by-law and MOD agreement
-Kurt spoke with Darlene on MOD
to not renew lease
-02/17/04 No timeframe for notification of not renewing lease, but would
not let this go to long
-Dave spoke w/ owner Michael Plentus and will contact again specific to
not renewing the lease
-05/03/04 Dave spoke w/ Owner and indicated renters do not have a lease
and are staying
-07/19/04, Owner Michael Plentus looking to sell unit to Renter Tim
Gregg
-09/22/04, Memo went out to MOD and owner
-09/24/04, addendum to declarations complete
-09/31/04 MOD Darlene Wells got back to Joe B. with promise to address
-09/31/04 Joe B mentioned Darlene to get back to him w/ status and last
two leases
-09/31/04 MOD needs to reply to memo in writing, Assoc. needs document
on what was done
-09/31/04 Joe B and Kurt discussed Darlene is very bad at following
through and Joe B
will need to stay on top of it
-10/03/04 TV gone, but trash still on balcony
-10/11/04, Joe B and Kurt discussed will wait until
-10/16/04 Trash removed from
balcony
-10/25/04 No additional word from Darlene Wells of MOD
-10/25/04, Kurt and Joe B to compose another letter to owner and MOD
-11/01/04 Joe B sent
additional letter to MOD week
-12/14/04 No additional
word from Darlene Wells of MOD
-07/26/04 Chimney
inspection ~1/2 cord of wood in unit #326
-12/02/04 Low Temp
installation, No wood in unit #326
-12/14/04 Smoke could be
coming from new Tenant in #126
-12/15/04 Joe B going to
inspect both units #326 and #126
-12/15/04 Joe B spoke to
the Tenant in #326 in person and with MOD's Darlene Wells.
-Unit #326 had wood
stove going and firewood stacked in the entry
-Only one of the 3
chimneys stacks had smoke
-Tenant denied allegations of heating
primarily w/ firewood
-Joe B also spoke
to MOD's Darlene Wells, Darlene mentioned:
-She will
discuss w/ tenant
-Darlene
also mentioned she believes the tenants are moving out
-12/16/04 Joe B sent memo to MOD Darlene
Wells and Owner Michael Plentus
-If we do not hear
from MOD, Joe will follow up before
-01/31/05, It was
discussed that MOD is being compliant with our requests, just not good about
getting back to us.
-01/31/05, It was agreed
that the issues appear to have been addressed and we will continue to monitor
and not to pursue further at this time.
-06/01/05 Renters unit
#326 moved out
-05/17/05 Joe B to hang
renter code of conduct on MOD rental pool doors
-08/18/05 waiting on Joe
K for units in MOD rental pool
-10/04/05 waiting on Joe
K for units in MOD rental pool
-12/09/05 waiting on Joe K for units in MOD rental pool
-01/31/06 Joe K to work
with Joe B to complete
12.) Trash, Bicycles, Ongoing
Monitoring
-09/24/05 Joe B notified owner
-Todd mowing over pop cans
-Bicycle parts scattered around lawn
-Both porches being used for storage
-10/09/05 not complete, back is even worse, pop cans, toys, trash
-10/09/05 Kurt cleaned up trash around area
-12/06/05 Joe B mentioned, rocks on lawn are frozen in place, may have
to wait until spring to cleanup
-01/02/06 No other issue, looks fine
13.) Porch lights cover
broken
-#228 two broken
light fixtures
-#222 one broken
fixture
-07/12/05 Donna of
All Season mentioned she had spoke to Joe B about Joe purchasing and replacing
the two broken exterior porch lights on unit 228
-07/15/05 Joe
mentioned he will take care of lights
-08/17/05 porch
light fixtures not replaced
-08/25/05 Joe B
indicated have problems finding light fixture covers
-08/25/05 Kurt
assisting in finding replacement covers
-10/04/05 Not
complete
-10/09/05 Fixture Solo 9424, lens 9" X 2
"
-10/09/05 Not
complete
15.) Unit #324 firewood on deck
-Firewood memo to all
owners went out
-12/11/05 Owner has large
pile of wood on 3rd floor back deck
-12/18/06 Joe B left
phone message
-01/03/06 Firewood still
on deck, but less of a pile
-02/14/06 Firewood still
on deck
-02/14/06 Joe B to send
postal memo to offender
16.) Unit #228 firewood on deck
-02/14/06 Owner has
firewood on west side deck
-02/14/06 Joe B to send
postal memo to offender
17.) Unit # 328 grill on deck
-02/14/06 Owner has small
grill on deck
-02/14/06 Joe B to send
postal memo to offender
18.) Ceiling leaks in Unit #327
-Probably caused by
chimney water infiltration
-08/02/05 327 Owner raised
issue
--08/04/05, Ray All Season
and Bill Guyette looked at and felt issue was from chimney and not vinyl
-09/05/05 228 Owner raised
issue
-09/26/05 Ray of All Season looked at Chimneys
and commented the stack covers are offset/loose on many causing water
infiltration
-10/04/05 Kurt actively pursuing Chimney repair costs
-10/09/05 We need a roofing contract that can solder chimney caps, flash
and roof repair
-10/20/05 Joe B, arranged
for a 3rd party roofing resource from Dupont Walsh to inspect the roof and
chimneys on 10/20/05 and they agreed looked OK to have All Season perform the
work.
-11/03/05 All Season Chimney vinyl and repair
completed
-11/06/05 Joe B left phone msg
roofer's Dave Dupont / Walsh
802-658-8200
-11/15/05 Wait and see if root cause fixed
-12/02/05 #327 Owner not certain if issue remains
-12/02/05 Joe B attempting to get roofer to look at
-12/19/05 In addition, Joe B scheduled
Dupont Walsh to do an inspection of the entire roof now that the Chimney
repairs have been made, but guessing with the snow this is not going occur any
time soon.
-01/03/06 Joe B following up with Dupont Walsh, if problem not resolved,
may need access to unit 327 to inspect attic space again
-01/23/06 Joe B did visual inspection, stain is no worse and no
significant damage to sheet rock
19.) Unit #225 entry top of door
frame
-10/09/05 oily substance on top of door frame, water leak, mold?
-Discussed with Joe B and All Season, we do not believe it is water
damage
-Sap from wood or oil of some kind, not certain, will continue to
monitor
-01/02/06 no change door frame spot
20.) Unit #223 bad water infiltration
-07/13/05 Owner believes water coming in behind siding above
-07/27/05 Bill was to install gutter, and check flashing,
calking ect.
-07/28/05 Joe B attempting to get update from Bill
-07/28/05 Donna mentioned Ray would take a look next week
-Gutter on third floor roof overhang replaced
-Validated flashing, J channel is ok
-Repaired/caulked door above
-Repaired/caulked small hole on the left hand side of above
ramp
-Both Ray and Bill felt confident the issue is resolved
-Soliciting owners to monitor next rain
-08/10/05, no inside water infiltration to date
-08/18/05 Donna mentioned Ray left calking for Bill to
finish, not certain what this entails, need update from Bill
Owners comments:
-----------------------------
The contractor said that the water comes off the J channel,
running down and under Unit 323's threshold, and down behind the vinyl siding
and into our door.
When it
rains, water runs down the front of our door and when door is opened drips onto
foyer carpet. We have hired Bill Guyette
to install a gutter above the door to, hopefully, alleviate this problem. He indicated he would do this at the end of
this week or the beginning of this week. Joe Boylan told us to let him know if
Bill doesn't complete the gutter installation.
-10/04/05 gutter is
complete
Repair of
gash in old siding on left side of front door -- (same as #323 above) Not
caulked.
-09/05/05, owner
pointed out gap in vinyl/j channel on roof line above bed room on east side
above utility shed
-09/09/05 not complete
Repair of
gash in old siding on left side of front door -- (same as #323 above) Not
caulked.
-10/09/05, Not complete
Gap in
vinyl/j channel on roof line above bedroom on east side above utility shed --
This has
not been caulked and loud sounding drip noise behind bedroom wall still
occurs during and after rain storms.
-10/04/05 not
completed
-10/09/05, Not
complete
** Consolidation of above #223 outstanding tasks**
A.)
Repair of gash in old siding on left side of 223 front door -- (same as #323
above) Not caulked
-11/04/05 Greg from All Season looked at and
will have the area caulked and install a piece of trim stock over the gap
-12/03/05 Not
completed
-01/23/06 Village contractor caulked to stop
water infiltration, but caulk is not staying in place and need trim stock
-02/15/06, unit is dry after significant
rain, Joe B continues to monitor unit
-02/15/06 Joe B working with contractor
found hole behind siding by unit #223 door, contractor flashing and replacing
siding
-02/16/06 Trim not
completed, solicited All Season for update
B.)
Repair of gash in old siding on left side of 323 front door -- (same as #223
below) Not caulked
-10/09/05, Not complete
-11/04/05 Greg from All Season looked at and
will have the area caulked and install a piece of trim stock over the gap
-12/03/05 Not
completed
-01/23/06 Village contractor caulked to stop
water infiltration, but caulk is not staying in place and need trim stock
-02/16/06 Trim not
completed, solicited All Season for update
C.)
Gap in vinyl/j channel on roof line above bedroom on east side above utility
shed
This has
not been caulked and loud sounding drip noise behind bedroom wall still
occurs during and after rain storms.
-10/04/05 not
completed
-10/09/05, Not
complete
-11/04/05 Greg from All Season will replace
clad on eaves and repair the gap in the roof line
-12/03/05 Not
completed
-02/16/06 Not
completed, solicited All Season for update
** Property Agent Tasked moved to
2006/2007**************************
1.) Ramp Railings, Porches Paint and Repair
-Unit #126 deck in bad
shape
-Many tower railing decks
in bad shape
-Need on task list for
2006
-10/04/05, Missing paint on
Building B 2nd tower and north/Nordic center side of building
-10/04/05 Bldg A
south/east Plimpton/Ayer side 3 story vertical trim not painted
-10/09/05 Not
Complete, Bldg A south/east
Plimpton/Ayer side 3 story vertical trim not painted
-10/09/05 Not Complete,
Missing paint on Building B 2nd tower and north/Nordic center side of building
-10/06/05 Not Complete,
need brown paint on Unit #323 gutter mounting board
-10/06/05 Not Complete, Bldg B 1st tower, no
paint behind platform light fixture
-12/06/05 Joe B mentioned
he would start getting quotes from Bill G.
-01/02/06 Bldg B East
side need brown paint around sliders on
2nd porches
-01/03/06 Need paint Bldg
A first ramp vertical post
2.) Ramp
Railings, Porches Paint and Repair
-Would like to use remaining maintenance
2006 budget
-Owners number one requested task
-Dependant on Tower repair cost may not be
able complete
-Repair and patch painting est. Tower $3k
and Porches $6k
-Probably looking at sanding and completing
porches painting 2007
2.) Ramp foot surface
-Non-skid surface
possible??
-Plastic porch
material??
-Scrape/Replace??
-Need documented cost est
on options
-Get on contractors
schedule for this summer
-Need on task list for
2006
-12/06/05 Joe B mentioned
he would start getting quotes from Bill G. before 01/31/06 director meeting
-01/31/06 This is probably not in the budget
for 2006
3.) Gutters
-3rd floor gutters only?
-Maintenance issues?
-12/06/06 Joe B to get
gross est. for 3rd floor gutters and effort involved, before 01/31/06 director
meeting
-01/31/06 $4 - $5 dollars a foot, $4k-5k
-01/31/06 Estimate Bldg A&B installed
3rd floor only w/ down spouts $4-$5k
-01/31/06 This is probably not in the budget
for 2006
4.) Building B rock wall fell apart
Need permanent fix
-06/25/05 not complete
-08/17/05 Not complete
-08/18/05 Joe contacting
Todd to repair w/ lawn mowing
-10/04/05 not complete
-10/09/05 not complete, even worse shape than last week
-12/06/05 Joe B mentioned
he would start getting quotes from Bill G, Naylor, Bruce W..
-12/09/05 Still and issue, falls apart after repair
-01/02/06 Joe B to get gross est to correct/repair before 01/31/06
director meeting
-01/31/06 This is probably not in the budget
for 2006
5. Laundry Room Improvements
-12/11/05 Gap in sheet rock from pipes/wires
-12/11/05 Gap in sheet rock around floor moldings
-Discussion for our 01/31/06 directors meeting
-01/03/06 Joe B caulked/repaired gaps ect...
-01/31/06 Joe B has done
several improvements already
-01/31/06 Any major improvements probably
not in the budget for 2006
6.) Trash/Recycling sheds
Improvements
New exterior/interior walls?
More bins?
Auto door closer
-Discussion for our 01/31/06 directors meeting
-01/31/06 Joe B has done
several improvements already
-01/31/06 Any major improvements probably
not in the budget for 2006
7.)
-01/02/06 Cannot see from road behind bush
-Discussion for our 01/31/06 directors meeting
-01/31/06 This is probably not in the
budget for 2006
8.) Carbon Monoxide
detectors
-01/31/06
Directors felt this was important even though no funding for 2006
****************************************************************************
* All Season Vinyl Siding Punchout
Tasks
****************************************************************************
Hi Donna, I was up to the Village condos on
Task number #12 (A-D) below, Water infiltration into unit #223 has
been on our task list since July and is
now also a water infiltration issue with the unit below #123. As you can image
owners are quite concerned with the delays and incurring continued water damage
to their units.
We do appreciate All Season completing the vast majority of our
vinyl punchout list tasks, and wiliness to work with us on viable solutions to
all parties concerned.
Donna please speak with Greg and advise on when the below
outstanding repairs are to be completed.
Thx
-Kurt
Hi Donna, I was up to the Village condos
The following task remain open, please advise when All Season is
going to complete tasks 1, 2, 3, and 18.
1.)
Repair of gash in old siding on left side of 223 front door -- (same as #323
above) Not caulked
-11/04/05 Greg from All Season looked at and
will have the area caulked and install a
piece of trim stock over the gap
-01/23/06 Village contractor caulked to stop
water infiltration, but caulk is not staying in place and need trim stock
2.)
Repair of gash in old siding on left side of 323 front door -- (same as #223
below) Not caulked
-07/13/05 Owner
believes water coming in from behind siding
-10/09/05, Not complete
-11/04/05 Greg from All Season looked at and
will have the area caulked and install a piece of trim stock over the gap
-01/23/06 Village contractor caulked to stop
water infiltration, but caulk is not staying in place and needs trim stock
3.)
Gap in vinyl/j channel on roof line by unit 223 bedroom on east side above
utility shed
This has
not been caulked and loud sounding drip noise behind bedroom wall still
occurs during and after rain storms.
-10/04/05 not
completed
-10/09/05, Not
complete
-11/04/05 Greg from All Season and Kurt looked at and discussed All Season
will replace clad on eaves and repair the gap in the roof line.
-01/31/06 not
complete, clad on eaves is
complete, but gap remains in the roof line.
18.) Replacement of vinyl around propane pipe into unit
Bldg A, back Unit #224 and #222
-11/04/05 Greg from All Season will replace
vinyl because overly large cutouts to accommodate pipe
-12/03/05 Kurt
needs to verify repair is complete
- 12/17/05 task not complete
-01/31/06 not
complete
7.) Porch lights cover broken
-#228 2 broken
light fixtures
-07/12/05 Donna
mentioned she had spoke to Joe B about Joe purchasing and replacing the two
broken exterior porch lights on unit 228
-07/15/05 Joe
mentioned he will take care of lights
-08/17/05 porch light
fixtures not replaced
-08/25/05 Joe B
indicated have problems finding light fixture covers
-08/25/05 Kurt
assisting in finding replacement covers
-10/09/05 fixture Solo 9424, lens 9" X 2
"
-10/09/05 Not
complete
11.) Building A, phone wire damaged
-Unit 221 has temporary repairs.
-Unit 321 wiring is
damaged but still functional
-Unit 222 wiring is
damaged but still functional
-It is only a
matter of time before unit 321 and 222 will experience problems
-08/16/05 Paul
Symanski Telecom provided est of repair
-08/18/05 Kurt
discussed with Donna
-08/18/05 Paul and
Donna to schedule on-site repair
-08/18/05 Donna and
Kurt discussed splitting the cost of the phone line damage that happened during
siding installation
-08/25/05, Donna
mentioned left msg for Paul
-09/05/05, not
complete
-09/13/05 Paul
waiting for Donna to call back
-09/14/05 Kurt
emailed Paul and Donna to contact each other
-10/04/05 repairs complete
-10/04/05 Kurt and Donna need to work out
repair costs
-10/05/05, All
Season agreed to pay halve the cost of repair
-10/18/05 Kurt,
emailed Paul Symanski on total repair cost, no response
-12/03/05 Village
has not received invoice from Telecom
-01/04/06 Village
has not received invoice from Telecom
******************************
* On-Hold Tasks
******************************
1.) Painting New Doors
BV maintenance mentioned
that new fiberglass doors would not need to be painted, however less prone to
staining if paint were applied while the
doors are new
-Association to advise Maintenance on paint
and color, if wish to pursue
-Kurt discussed w/ Joe K
2.) Lawn does not look much better than last year
-08/06/04 The Village Directors are in
control of when the lawn maintenance occurs. We are attempting to reduce the
grounds maintenance cost over last year as much as aesthetically possible. If
there is a need to mow more often pls inform us.
3.) Flower
boxes aren't done 06//12/04
The flower boxes on the
stair landing are not going to be planted this year
-Flower
-Remove/Replace??
-If keeping need budget line item for
maintenance cost
-Get on contractors schedule for this summer
2005
-08/11/05 flower boxes removed
4.) Outside
Unit Light Fixtures
being replaced Light replaced
last year, with fixtures not appropriate for outdoor use. Have the owners been
advised? Lights are currently intact, structurally sound and purely cosmetic
damage;
-Kurt discussed with Joe K
5.) Unit
toilet replacement
New Toilets are more water efficient and
structurally more sound than the existing plastic ones
-It was discussed
6.) Unit Bathroom Fan Replacement
Existing fans are very
noisy and causing vibration in surrounding units
7.) Cut the
over-growth behind the condominium buildings
Would it be possible to
hire a bush hog (think that this is correct terminology) to cut the over-growth
behind the condominium buildings. I'm
afraid that if this growth is not cut at some point in the future, that
eventually there will be more trees that will grow, potentially eliminating our
view.
-This is
-01/31/05 discussed not pursuing at this time