VILLAGE OWNERS ASSOCIATION
MINUTES OF ANNUAL MEETING
October 25, 1996
A meeting of
the Village Owners Association was held on October 25, 1996 at the lodge at
Bolton Valley in Bolton, Vermont. The meeting was chaired by Bob Segersten. The
necessary quorum of owners present or by proxy was established, and the
following business was conducted:
Present were:
Bob Segersten
James Magoon
Joni Curcuru
Gerald Curcuru
Susan Dodge
JoAnn Schleman
Joe Karievis
Tom Reed
Sue Reed
Andy Peterson
Kerry McManus
Lynda Deslauriers Kimberly
Eustis
Parker Diamond
Nelson Minerly (Courtside
Association President, Bldg. 1)
Proxies:
David & Siddy Smith to Bob Segersten
Roly & Patty Deslauriers to Lynda
Deslauriers
ledor Properties to Bob Segersten
Michael & Helen Nelligan to Lynda
DesLauriers
Eric & Cheryl Thomas to Lynda DesLauriers
John & Emily Johl to Lynda DesLauriers
Michael Plentus to Bob Segersten
Stanley & Janice Roberts to Lynda
DesLauriers
Charlie & Karen Greene to Kerry McManus
Ronald & Kathy Swierzbin to Andy Peterson
1. BOLTON VALLEY REPORT
Ralph Deslauriers gave an update on Bolton
Valley. Negotiations with the new partnership group should be complete within
2-3 weeks. Things are moving along positively, but if for any reason this should
not got through, there is a back-up plan for a private investment placement.
This
summer the emphasis will be on improving the hiking areas, etc. The last couple of
summers have shown a 10-15% increase in use of the Nature Center. 400 acres
have been sold to The Long Trail which will give our trails access.
Ralph's reply to questions regarding use of the World Wide Web was that Bolton Valley has
hired a woman previously with Sugarbush who has been
designing and working on a
Bolton Valley web
site. This should be up and running
within 2 weeks with
daily adjustments made.
The topic of the Bolton interchange off Rte.
89 came up. Ralph replied that although federal requirements have been met and
approved, and the legislature has given its go ahead and all compliances met,
Governor Dean has decertified the project. His reasons appear to be in response
to his concern about over development of the 1-89 corridor. Bolton
Valley has joined with the Town of Bolton in a lawsuit against the Governor, as
a last
resort effort. Ralph asked that the Bolton Valley Homeowners
Associations
join in the suit, as the more parties are involved, the greater the chance for
success. This would require a financial commitment of $300-500 from each
association to be named in the suit.
2. MEETING MINUTES
Bob Segersten
read the minutes of last year's meeting. James Magoon made the motion to accept
them. It was seconded by Gerald Curcuru and passed unanimously.
A request was made for any outstanding proxies.
The proxies were read and a quorum was established.
3. FINANCIAL REPORT
Lynda DesLauriers, Secretary for the
association, reviewed the Income Statement for Fiscal '96 and Balance Sheet.
Lynda stated that late
payment fees were significantly higher than previous years. A one-bedroom owner
is quite behind in association payments which accounts for a majority of the
late fees. An assessment for chimney cleaning was not done, but will be done
this year.
On December
23rd, 1995 there was a sprinkler failure which damaged Units #123, 223,
323. It was acted upon quickly and contained, so the damage was not as
extensive as it could have been. In comparison, the sprinkler failure at Sports Club in January completely
destroyed 3 units resulting in an insurance claim of $120,000.
Twin City Roofing paid the insurance
deductible of $500 for damage done to Unit #228 as a result of water
damage due to a lack of flashing around a vent pipe. Bob Segersten read
a letter
statements quarterly instead of monthly, as
Trailside does.
Kerry McManus apologized for the tone of the letter he sent out to the owners. He said it was misunderstood. His objective was to keep costs down, and he felt that the maintenance contract should be put out to bid. Therefore, he sought a competitive bid from Nelson Chagnon. Kerry stated that his goal was to try to reduce expenses by consolidating total services with the other associations. He never meant to imply that he wanted to reduce services, but simply wanted to get outside bids as a point of comparison. He was assigned by the Village Homeowners Association last year to take on this responsibility, but has found that communication between the associations is too difficult. He asked whether the same or increased services could be done jointly with the other associations.
Lynda
responded that all of the associations receive the same services, and use the same
contract - that they do, if fact, get the financial benefit of consolidation of
services between the associations.
Joe
Karievis suggested that in the future, a set of specifications be determined
for required services in
order to obtain a true
comparative bid.
Bob
Segersten said that all the associations have the same interests, and suggested
that a central committee made up of association presidents and/or directors be
formed to meet once a year to discuss common interests and to share
information. Currently the associations have little awareness of what takes
place in the other associations, and the problems they have encountered and how
they dealt with them. Lynda mentioned that in years past, there was an Owner's
Weekend in the summer
including a poolside
barbecue, and maybe this idea could be
resurrected.
James
Magoon mentioned that the owners very rarely hear about the
success stories, only problems. He feels that better
communication
would be advantageous to both Trailside and the owners, perhaps in the form of
newsletters done more often and in more depth.
Lynda reviewed the new Management and
Maintenance Contract. The
fees
for interior labor in excess of 2 hours per call, and for special projects, will increase from $20/hour to $24/hour(Courtside fees went up last year). This contract still includes the 2 hours free labor per maintenance
call. The schedule of services in this contract is more detailed than in the
previous outline of work to more clearly define the services being provided.
However, painting of the ramps and outside stairs is not included, and it was
in the past.
Joe Karievis suggested that
the Maintenance and Management Contract be signed for a 1 year term rather than
3 years.
James
Magoon made a motion to allocate funds for this project from the 5-year special
assessment so it can be paid for now and increases can be deferred. Andy
Peterson seconded the motion and it was approved unanimously.
6. ELECTION OF DIRECTORS
Bob Segersten
thanked James Magoon for serving for the past 3 years as a director. Kerry
McManus nominated James Magoon to serve another 3 year term. Joe Karievis
seconded the nomination and Jim was approved unanimously.
Other current directors are:
Kerry McManus '98
Bob Segersten '97
Meeting adjourned.
Respectfully submitted,
Lynda DesLauriers, Secretary
VILLAGE
OWNERS ASSOCIATION
DIRECTORS
MEETING
October
25, 1996
A
meeting of the Association
directors was held following the
annual meeting.
1. Election of officers.
Elected were:
President
- Bob Segersten
Treasurer - Janice Roberts
Secretary - Lynda DesLauriers
2. The management contract was signed for a one year
term.
Meeting adjourned.
Respectfully submitted,
Lynda DesLauriers, Secretary