Village
Condominium Association at Bolton Valley,
Inc. |
|
Village
Condominium Association Annual Report
2009 Annual
Meeting Minutes
Table of
Contents................................................................................................................................................ 1
Attendance................................................................................................................................................................ 2
Village Association Business....................................................................................................................... 3
Approved the
acceptance of 2007 Village Annual Meeting Minutes.............................. 3
Next Village
Annual Meeting..................................................................................................................... 3
Solicit
Directors to Board and Owners Committees:........................................................... 3
Property Agent
Contract Renewed..................................................................................................... 4
Snow Removal
Contract Renewal....................................................................................................... 5
Lawn Care
Contract...................................................................................................................................... 7
Property
Insurance Coverage:................................................................................................................ 7
Regularly Scheduled Owners Memos to Proactively Address Reoccurring
Issues: 9
Before We
Address Concerns, Lets Talk Successes.................................................................. 9
The Numbers:........................................................................................................................................................ 10
Owner committees needed to reduce Assoc. operating
cost:............................................. 10
Village Assoc. Web Site and Owners Forum:.................................................................................... 12
Village Mission Statement......................................................................................................................... 12
Village decision making process............................................................................................................ 12
Roles and
Responsibilities....................................................................................................................... 13
Village Treasure Update................................................................................................................................ 15
2009 / 2010 Village Budget............................................................................................................................ 15
Special Assessments and Raising Assoc. Fees................................................................................. 15
Vinyl Siding Contingence Plan.................................................................................................................. 15
Village Bylaws, Declaration Amendments and Rules & Regulations.......................... 20
Grills are expressly prohibited:.............................................................................................................. 21
Inappropriate Use of Trash and Recycling Sheds:....................................................................... 21
Owners need
board approval to modify common areas or exterior of building: 22
The Board of Directors are empowered to impose
reasonable fines............................ 22
Pet Issues and Concerns:.............................................................................................................................. 22
Village Maintenance Updates..................................................................................................................... 25
Major 2009/2010
Maintenance Projects:.......................................................................................... 25
Village Condominium Replacement Projects................................................................................. 30
Unit Window
Replacement Project:................................................................................................... 30
Windows to be replaced.............................................................................................................................. 32
Hot Water
Heater Aging Report........................................................................................................... 35
Village Owners Forum Open Issues List.............................................................................................. 36
Bolton Valley Updates................................................................................................................................... 41
State of the
Mountain Update................................................................................................................ 41
Potable Water
Initiatives Update....................................................................................................... 43
Bolton Valley
Fire District Update................................................................................................... 44
Bolton Valley
Presidents Council Update................................................................................... 47
Appendix A – Village Financial
Statments......................................................................................... 49
Village
Association Annual Meeting Minutes
Date:
Time:
Location:
Chair Person's: Kurt Ries,
Village Director
David Parot, Village Director
Mike Nielsen, Village Director
Joseph Kareivis, Village Director
Mike Brigham, Village Director
Colleen Malloy, Village Director
Jason Williams, Village Director
Please
note the following information is presented by subject matter and not in
chronological order.
Unit# |
Owner |
% of Vote |
Status |
Steven McLeod |
5.94 |
Proxy |
|
124 |
David Parot, Alicia Apgar |
4.01 |
Present |
125 |
Scott Hempey |
4.01 |
Proxy |
126 |
Darlene Autery |
5.94 |
Present |
127 |
Heidi Hale |
3.3 |
Not Represented |
221 |
Terese Ayer |
6.83 |
Not Represented |
222 |
Colleen Malloy |
6.83 |
Present |
223 |
Erin Ladeau |
5.94 |
Not Represented |
224 |
Steve Silberg |
4.01 |
Not Represented |
225 |
Michael & Noranne Nielsen |
4.01 |
Present |
226 |
William Donahue |
5.94 |
Not Represented |
227 |
Kurt Ries |
3.3 |
Present |
228 |
Mike McKenna |
6.83 |
Proxy |
321 |
Ernest Levesque III |
3.3 |
Present |
322 |
Alan Pierce & Jamison Ervin |
3.3 |
Not Represented |
323 |
John & Emily Johl |
5.94 |
Proxy |
324 |
Phillip & Deborah Angier |
4.01 |
Present |
325 |
Joseph Kareivis |
4.01 |
Present |
326 |
Anthony Foti |
5.94 |
Not Represented |
327 |
Jason & Kiersten Williams |
3.3 |
Present |
328 |
Mike Brigham |
3.3 |
Present |
Per by-laws, a quorum
is established by the “majority of owners” present, defined by twenty five
percent (25%) of the votes present or represented by proxy in accordance with
the percentages assigned in the Village declaration.
·
Quorum
established at 64.73%
Kurt Ries, Village Director
·
Minutes
were approved
Next
year's 2010 meeting is scheduled for the last Saturday of June.
·
The
following Board Members were unanimously approved to the board by the owners:
Kurt Ries
– Renewed
Dave Parot – Renewed
Mike
Nielsen – Renewed
Michael
Brigham - Renewed
Joe
Kareivis – Renewed
Remaining
Board Members Terms:
Colleen
Mallory - Elected
Jason
Williams - Elected
Anyone
interested being on the board of directors or any of the much needed owners
committees, please contact Kurt Ries. The difference between a director and a
committee members is the commitment of your volunteer time and the duration of
your responsibilities.
Director
responsibility:
Directors
terms are a two year commitment and directors are assigned weekly actions to
complete that will require around four to five hours week.
Committee
responsibility:
Committees
are short term projects and commitment is finished once the individual task is
completed.
·
There
was no add ional owner interest in board or committee positions
Boylan
Property Management Village Property Agent 2010 contract was discussed
·
Boylan
Property Management 2010 contract approved by owners
Boylan Property Management contract goes
·
Many
positive and appreciative comments were expressed for Joe’s services
·
Improvement
areas were discussed for the board to follow up on
It was discussed the idea to self manage the Assoc. and save on costs
-
Board
is looking to decrease their volunteer hours not increase them
-
What
if owner doing the Assoc. management sell their unit
-
Owner
would need to be available 24X7 and respond to contractors and owners
-
Joe
Boylan rates are very reasonable compared to other Property Agents, ie
Kurt
has solicited several Property Agents and to date no one is interested
-
Details
of Request For Quote, RFQ, posted to Village web site
-
Hence
if we loose our Property Agent could be very difficult to get another
There were no committees formed and no
volunteers to present a business case to board.
·
Todd
Fourier, Quality Touch Landscaping and Excavating 2009/2010 contract renewal
was approved by the owners
06/23/08
Todd Fourier 2009/2010 snow removal contract, same cost last year
-$70 per incident, Sanding $60 per
application, Shovel Walks $25 per hr
Todd agreed to the following conditions:
The acceptance of the proposal is agreed to provided the attached
requirements/clarification to the specifications of the proposal is met. I
believe this is same intent as you added to your agreement but need to add some
clarification to insure we are in agreement.
1.) Keep access to
Fireplace Ash (metal garbage) Can along side trash shed
2.) Keep Trash Door
Jam clear of snow so door closes
Please note that this includes keeping the trash door jam clear of
snow and ice so the door closes. We had reoccurring issues as to owners forcing
the door close causing damage to the doors’ hinges and jam.
3.) Sand buckets, not salt,
at end of each ramp, for owner use
As a requirement by our owners sand/salt buckets are to be at the
end of each walkway ramp. Last year the buckets only contained salt, please
work with Dave Parrot, 802-434-8580 with your recommendation on if the buckets
should contain only sand or a sand / salt mix.
4.) No high snow banks bldg
B west side to allow Blue Flame access to propane tank
Please note the snow can be pushed up on / over the timber wall,
but we need to insure there is at least a walkway section open in the snow
bank, not a shoveled path down to the propane tank, to allow Blue Flame access
to the propane tanks. We were called five times last year that Blue Flame could
not deliver propane because their hose was not long enough to go up and over
the snow bank and down to the propane tank.
Please continue to work with Dave Parrot with snow removal
questions, including salt and sanding needs along with assistance with
coordinating owners to moving their cars.
The following Snow Removal Proposals Were
Discussed:
Todd Fourier, Quality Touch Landscaping and
Excavating
John Herr, Custom Homework’s
Neil Villeneuve, All Season Property
Maintenance
Larry Williams of Redstone
Discussion Topics:
Villeneuve is fix cost, kind of, and has very good reputation w/
other Assoc.
We been hiring Villeneuve to clear snow banks for propane tank
access, when Fourier could not
Villeneuve has blower to cut parking lot snow banks down, Fourier
does not
Villeneuve is providing full service maintenance to other Assoc.
beyond snow removal
Fourier pay as we go, could be cheaper, could be more expensive
Fourier probably more receptive with working with Board liaison as
far as when and how
It
was discussed owners are generally pleased with Todd
Fourier’s Quality Touch Landscaping snow removal services. Dave Parot is
our point person for snow removal and lawn care. Snow Removal contractors work
with Dave as to when their services are needed. Dave has saved the Assoc. a
substantial amount of money by only deploying these services when needed.
It
was discussed that the ramps, towers and walkways can get quite slippery, and
to augment snow removal and sanding by contractor, Todd will provide the
following additional services:
·
Sand buckets at end of each ramp, for owner use
·
Keep access to Fireplace Ash (metal garbage) Can along side trash
shed
·
Keep Trash Door Jam clear of snow so door closes
·
No high snow banks bldg B west side to allow Blue Flame to access
to propane tank
John Herr 2009/2010
snow removal quote:
-Plow before
-Per incident initial plowing and single
follow-up $40
-Shoveling ramp and stairs $20
-Salting parking lot $25/hr
-Sanding stairs and ramps $20/hr
Neil
Villeneuve 2008/2009 snow removal quote:
-Three year commitment
Driveway
will be cleared of snow by
Hi
Neil, hope thing are going well for you, in preparation for our annual Village
Owner meeting, questions in regards the All Season Property Maintenance
05/17/08 snow removal contract
In
addition to the specifics mentioned in the quote, will you be able to perform
the follow under the present bid?
-Keep access to Fireplace Ash (metal
garbage) Can along side trash shed
-Keep Trash Door Jam clear of snow so door
closes
-Sand buckets at end of each ramp, for
owner use
-No high snow banks bldg B west side to
allow Blue Flame to access to propane tank
Hi
Kurt, The four items you listed can be added to the agreement for an additional
$400.00 per year ($80.00 per month for the five months of payment).
Larry
Williams of Redstone
Redstone
is not interested in obtaining additional contracts from the Associations at
this time to concentrate on their core resort business.
·
Custom
Homework’s, John Herr 2009
contract renewal was unanimously approved by the owners
Summary of 2009 / 2010 Lawn
Care Bids:
2009 Herr Lawn Care Contract
-$75 per event, raking, liming, fertilizing,
mulching, ect $25/hr
-$80 mowing & Trimming per event
-Mowing and trimming will be done once every
other week
Discussion Topics:
Dave
Parot is our point person for snow removal and lawn care. Contractors work with
Dave as to when their services are needed. Dave has saved the Assoc. a
substantial amount of money only deploying these services when needed. Please
keep in mind our goal is not have pristine landscaping and keep costs to
acceptable level.
2009 / 2010 Insurance Costs:
Our Village Master insurance policy was up for
renewal in March.
·
Board unanimously voted to stay with "David Schramm of Mullen
Financial Services and carrier Nationwide".
This
year we have an annual increase in premium cost of $24
-We
do not expect any further decrease in our premiums
Insurance costs:
-Last year Nationwide
$6,038.00
-It was discussed the
cost of insurance is no longer going to go down and will probably have an
annual increase of
4-6%
-04/09/09 board approved
staying with Dave Schramm and Nationwide
PROS of staying with Nationwide:
-Been with them for awhile
now, knows our good/continued history
-Dave has been good to
work with and responsive
-Nationwide covers the
majority of the Condo Assoc. in
-Village has been through
several inspections with Nationwide and we have address all their
concerns
-No inspection needed for
this year to renewal
-No $100k cap on water
damage claim
-Policy does cover damage
caused by sewer and drain backup, others have limited coverage
Summary of 2009 / 2010
Insurance Bids:
---------------------------------------------------------------------------
Union Mutual of Vermont Companies = $5,951
Nationwide = $6,062.00
-Last year Nationwide
$6,038.00
Dave also can quote polices for carrier Travelers:
Travelers indicated were not eligible due to the age of the
building and
the proximity to the ski area (concern over units being rented on
a short term basis).
Nick Bergeron of Berg,
Carmolli and Kent, Inc
--------------------------------------------------------------------
Travelers = $5,307, probably additional cost for additional cap
on water damage Total $5,390????
-Last year
-Travelers $5,931.00 = $5,848 +
$83 - Water/Sewer damage $100k cap
Additional Insurance Details:
--------------------------------------
Policies include Director/Property Agent liability
coverage.
In
2004 the Village Directors took the initiative to solicit five insurance
agencies in the area for quotes on "Special Form Property Coverage"
(risk) insurance. Village was being required to hold this type of policy, at an
increased premium rate, because of the magnitude of the insurance fire damage
claim on
·
About
triple the cost of 2003 fiscal year
As of May 2005 we are off high-risk insurance and
substantially lower our premiums. Village will need to continue to be claim
free for additional discounts. We as an Association need to demonstrate due
diligence in eliminating as much risk as possible; therefore, the following
action plans are in place:
·
Fire
Sprinkler alarm and low temp unit monitoring installed
·
Annual unit Smoke alarm, Chimney and Fire extinguisher
inspections
·
Insulating of building, mitigate freezing issues of
water supply and drainage pipe
·
Tracking
and replacing unit’s aged hot water heaters
·
Addition of an outside ash disposal can for unit
fireplace ash
·
Clearly defined unit owners responsibility in by-laws,
declarations and Rules and Regulations
·
Property Agent checking units for potential hazards
during annual inspections
·
Continue to enforce no heating exclusively with firewood
·
Strictly enforcing grilling ban and VT fire codes
Board continues to solicit
for less costly property insurance every year:
Bolton
Valley Presidents council is also pursuing agents for bids in behalf of all the
Assoc. on the mountain pooled together for better premium costs.
When
soliciting bids agent typically would not complete quotes without a 2nd
means of egress from second and third story units. In addition because of the
magnitude of the Village insurance claim on
·
In 2009 we will be five years claim free, hopefully can continue
to get better rates
Winter Memo:
Reminders to head off reoccurring winter issues of heating units
during extreme cold snaps, snow removal, parking lot etiquette, firewood
storage and no primary heating with firewood.
·
Mailed to each owner in November
Spring
Memo:
Reminders
to clean-up after pets, trash/recycling, parking lot etiquette and Assoc.
schedule of maintenance activities.
·
Mailed to each owner in April
Summer Maintenance Memo:
Reminders for unit owners yearly maintenance
check and repairs, ban on
all grills, Board approval needed
for modifications to exterior of buildings and common areas, Window replacement initiative. All part of insurance claim mitigation action plans
·
Mailed to each owner in June
·
Maintaining
and verifying an accurate owner contact list, ie your questionnaire
·
Keeping
owners informed of Assoc. actions with memos, email and newsletters
·
Controlled
cost on budget, while Insurance cost tripled and funded $90k vinyl siding
project
·
Wentworth
II condos assessing one bed room $5k for new vinyl siding, Village did not
assess
·
Bills
are getting paid and on time, no delinquent fees, contractors actually want to
work for us
·
All
delinquent Assoc. fee owners are on payment plan
·
Property
Agent has keys for all units, and we
continue to monitor
·
Tracking
Aged Hot Water heaters replacement
·
Revised
Bylaws, updated declarations and created Rules and Regulation doc
·
Continue
to address renters Code of Conduct issues
·
Fire
Sprinkler alarm monitoring installed
·
Propane
fixed pricing acquired, with Blue Flame
·
Removed
Water/Sewer from owner assessments
·
Managing
trash/recycle bin costs
·
Up
to date on Income tax, we were not with past management
·
Filed
taxes ~$35 dollars, no payment, verses $1,000 in past
·
Continue
to solicit competitive bid on insurance
·
Proactive
annual maintenance on laundry machines tune-ups, waste drain lines snaked, fire
extinguisher, smoke detectors and chimney cleaning scheduled
· Regularly scheduled memos for reoccurring
issues
The
number one comment at our
In
2003 a complete clean sweep, property agent, contractors, insurance; all new
·
Using John Herr as our primary general contractors
·
All
Cycle trash removal is about the only contractor left
·
Plenty
of growing pains and many, many hours spent by your directors
To
assist in quantifying and prioritizing repair needs to the Village Condominium
complexes A and B, an independent contractor was hired to perform a building
inspection on
To
regain a handle on our budget, while financing major expenses such as vinyl
siding, we started from a zero based, no frills, budget. We incurred major
expenses in the following years to bring our building back to a maintainable
state. The Directors continue to closely monitoring and scrutinizing our
budget.
Village operating expenses are flat:
As
you can see by our Village operating expenses are pretty flat between previous
fiscal years. This is mainly due to the tremendous amount of tasks your
directors handle at no cost to you. Our directors are inundated and are unable
to take on any additional tasks. To continue to reduce/maintain operation
costs, ie your Assoc. fees, the Assoc. will need to either hire additional
contractors at a direct cost to owners or…
·
Committee
needed to promote a sense of community and to assist in addressing owner
conflict
·
Assist
in keeping trash and recycle rooms clean
·
Monitoring
inappropriate use of trash and recycling shed
·
Clean
laundry room
·
Clean
grounds
·
Bulk
disposal day for owners
·
Blue
flame gas fixed pricing / coop
·
Participation
in Assoc. board
·
Participation
in the Fire District and water quality pursuits
·
Participation
in the town of
·
Committee
needed to manage storerooms
·
Committee
needed to solicit condo insurance
·
Committee
needed to solicit unit water meters
·
Moving
mail boxes to Village property
Owners would like to use common area
storage rooms:
06/30/07 Owners Committee formed to
propose a plan, to the board, to manage storerooms
Heidi Hale and Ernest Levesque have
formed a committee to pursue a plan for owners to use common area storage
areas.
·
Please note, no usage or
modifications can occur without prior board approval
·
No updates
The Assoc. has had reoccurring issue
with owners using common area storage rooms. Typically what happens, the Assoc.
ends up paying to have storage rooms cleaned out and dispose of trash from
abandon junk left by owners. As a result the Assoc. has paddle locked the
common area storage rooms. A few requirements that will need to be addressed in
managing the storerooms before the board will approve for owners to use:
·
Not enough storage area
for 21 owners
·
Need plan to fairly divide
storage area up for individual owner use
·
Need to be fair in usage
to existing owners and any potential new owners
·
Not much room to store
bicycles, sporting equipment, etc…
·
No storage of grills,
propane, gasoline, ect...
·
Need plan for managing
locks and keys
·
Theft/damage cannot go
against Assoc. insurance
·
Need plan for unit owner
insurance to cover theft and damage
·
Should not be property
agent responsibility or cost to manage
·
Need plan for deposit to
cover damage or trash removal costs
·
Need plan and estimated
costs on any needed modifications, ie shelving
·
Need plan to handle any
owner disputes
·
Need owner committee to
manage
·
Need exit plan if primary
owners managing the committee sell and no owners picks up the task
06/30/07 Owners Committee
formed to propose a plan, to the board, to move USPS mail boxes to Village Property
Jason Williams and
Dave Parot have formed a committee to pursue a
plan.
·
Please note, no
commitments or modifications can occur without prior board approval
·
No updates
History:
-BV poured new platform poured mail box on
resort property
-11/21/06 Post office moved mail box to
new platform on resort property
-10/21/06 Owners concerned of access to
existing mailboxes
-10/21/06 BV Pres meeting it was indicated
-Kurt to add to wish list and committee actions
-Need committee to propose maintenance
room mailbox
-Maybe OK to put post boxes in enclosed area
-Probably need 24 boxes, come in banks of 16
& 8
-16 bank comes with larger package boxes
-Need actual cost, but probably around $800
+ T&M
A few requirements that will need to be addressed before the board will
approve:
·
Need
written confirmation the post office will deliver to approved mail boxes on
Village property
·
Need
written confirmation on if the mail boxes need to be outside or could be contained
within common storage area
·
If
mail box can be placed inside common storage area, need to coordinate
activities with Heidi of the storage area committee
·
Cost
estimate on time and materials and USPS approved contractor to perform the work
·
Will
need viable plan by
Owner committee
to organize Village party
No takers this year…
It was discussed to help promote a sense of community
and to assist in address owner conflict issues getting the Village owners
together for a gathering outside of Assoc. business would be very beneficial.
·
Proposing gathering after Village Annual owner
meetings
·
Cost should not be covered out of Assoc. budget
Kurt Ries, Village Director
It
was discussed, that the Annual Owners Meeting is a face to face meeting with
the owners. The Annual Owners Meeting minutes, in addition to being posted to
the Village web site, are postal mailed to all of owners. Most other Assoc.
business is carried out via Email. If you are not on our Village Email
distribution list you are missing the majority of the information being
distributed outside of the Annual Owners meeting. Please advise our property
agent, if you do not have access to Email, and would like a hard copy of this
information postal mailed to you.
As
a cost saving measure the Owners Forum maintains a Village Email distribution
list and a Village Assoc. web site. By utilizing these electronic distribution
methods we have saved our owners several hundred dollars in postage a year,
while greatly increasing the efficiency of the board.
Curent Village financial reports,
Bylaws, etc.. along with
everything you need to know about our Assoc. activities and our community, are conveniently
available at our web site or by request from our property agent.
https://home.comcast.net/~itele2/
Password is
‘garth’
·
Control
operating costs, with continuous property improvements
·
Keep
Assoc. cost to owners at a minimum, no frills budget
·
Follow
approved decision making process
·
Keep
owners informed, Village web site, email list, newsletters and memos
·
Insuring
owners’ wishes and concerns, are addressed with Owner’s Forum
·
Continue
to promote a sense of community
The Village Owners Forum, maintains two lists, posted to
our Village web site, if your concerns/suggestions are not on these lists it is
not being addressed and you need to notify us.
Committee Action
Items/Owners Forum Open Issues List:
·
A list of concerns, suggestions and solutions from the
unit owners
Maintenance Task
List:
·
A list of building maintenance and administrative tasks
needs
On a bi-monthly bases the Village Directors discuss
these tasks with our Property Agent, Joe Boylan and because of the quantity,
available resources and costs we:
·
Prioritize the tasks
·
Balance the action with the finances available at the
moment
·
Assign actions to board/committee members and/or
property agent
To
reduce operation expenses the Village board and committee members, at no cost
to you, have taken on much more responsibility than in the past, including:
Jason Williams – Village Treasurer
Creates, maintains and tracks Village
budget
-Manages vinyl siding
bank loan
-Keeps close eye on
Village budget
-New roof funding
-Approves and monitors cost of Village maintenance activities
Mike Nielsen --- Village Director
-Replacement window
inventory
-Communal Grilling area
proposals
-Regularly scheduled memo
to head off reoccurring issues
Dave Parot --- Village Director
-Bolton Valley Fire
District
-Building/Unit
surveillance
-Lawn maintenance point person
-Snow removal point
person
-Propane Fixed Pricing
Joe Kareivis – Village Director
-History of Assoc. and
prior maintenance tasks
-Kept us from repeating
our past mistakes, insuring our continued success
-Renters Code of Conduct
actions
-Emergency planning /
Fire warden Tasks
Kurt Ries – Village Director
-Chairs Association
meetings
-Provides meeting minutes
-Solicits Insurance agencies for quotes
-Works with legal
resources
-Revised and maintains
Bylaws, Declarations, and Rules and Regulations
-Aged Hot Water Heater
replacement reports
-Maintains Owners Forum
action items
-Maintains Owners Forum
website
Joe Boylan – Village Property Agent
-Maintains Village
administration records and
invoicing
-Delinquent Assoc. fee success story, right
balance of compassion and forcefulness
-No more late fees on bills like prior
management
-Using competent and owner respected
contractors
-Manages contractors
-Very receptive to working closely with the
board
-Assoc. management experience has proven
invaluable
-Manage Trash collection costs
Mike Brigham – Village Director
-Maintenance Task item
point person
-Maintains Village
Maintenance task list
-Sprinkler System Ongoing
Monitoring
-Laundry Room Bulletin Board
-Exterior building light
inventory
-Onsite monitor of maintenance task progress
-Trash/Recycling Ongoing Monitoring
-Laundry Room Ongoing Monitoring
-Work with Property Agent on Regular
Occurring Scheduled Tasks
-Cleaning out/snaking septic/drain lines, Roto rooter recommending to be
done every 3 years
-
-Assoc. Laundry Machine Tune Up, scheduled for September
Colleen Malloy – Village Director
-Assisting Mike Brigham with onsite
maintenance tasks
-Monitoring onsite contractors
2007 Owners Committee formed to propose a
plan, to the board, to manage storerooms
·
Heidi
Hale & Ernest Levesque
2007 Owners Committee formed to propose a
plan, to the board, to move USPS mail boxes to Village property
·
Jason
Williams and Dave Parot
Jason Williams, Village Treasurer
Proposed
2009/2010 budget was reviewed, discussed and unanimously approved by the owners
·
It
was discussed and owner approved Assoc. fees went up 7%
·
Dave
Parrot has negotiated a $500 saving with All Cycle trash removal
·
Village
Fiscal year is July 1s t 2009
through
·
Village
fiscal year aligns with the town of
·
See
Appendix A – Village financial statements
The Village Assoc. fees have not gone up in eight years despite
successfully completing major maintenance projects needed to bring our building
back to a maintainable state. Unless we find additional ways to reduce costs,
such as owners actively driving committees, Assoc. fees could go up next fiscal
year.
·
Particularly in light of the need to seriously start funding new
roof in three years
Rising Assoc. Fees:
It was discussed rising Assoc fees, a reasonable percentage, would
not yield needed funds for 1.5 to 2 years.
Special Assessment:
If a special assessment were to be imposed on the owners, there is
a high probability the Assoc. would have problems collecting all the
assessments in timely manner and could contribute to delinquent Assoc. fees
increasing. It is not so much some of the owners will not pay, it is more of an
issue they cannot afford to pay.
As a reminder it was discussed that a contingence plan was unanimously
approved at the 2004 Village Association Annual Owners meeting approving the board for an owner special
assessment up to $20,000, only if needed.
The Assoc. is cutting the budget very close
with the vinyl siding loan payments, however barring any unanticipated major
expenses the board believes the vinyl siding loan payments can be funded
without the need to raise owner Assoc. fees or an owner special assessment.
As a contingence plan to insure the Assoc. does
not default on the vinyl siding loan a pre-approval for up to a $20k owner
special assessment to cover any Assoc. unforeseen major expense was sought and
approved at the 2004 annual owners meeting. It was discussed that the
pre-approval would be in place for duration of the vinyl loan payments and the
board would not feel comfortable moving forward with the loan without this
contingence plan in place.
Note, the board would not assess owners the
$20k unless there was an unforeseen major expense the Assoc. could not cover.
The thinking is $20k assessment + $20k in cash reserves would about pay off the
$43,438 bank loan.
The major driving factors for Village
Assoc. fees are...
1.) Insurance
cost
Our insurance
fees are in line with other Assoc. that have new policies in the last couple of
years. Hence with the magnitude of the insurance fire damage claim on
2.) Siding
loan
Village did
not assess the owner $5,000+ to install the vinyl siding on our complex like
other Assoc. on the mountain did. Instead, the Assoc. absorbed the cost of
siding by the board picking up much more responsibility at no cost to the
owners and slashing the budget to bare minimum, while completing several major
expense projects, to bring the complex to the maintainable state we have now.
This is a major triumph and credit to our board and owners to put in the time
an effort to bring this to solution fruition, something none of the other
Assoc. have been able to do. On the down side it is also a factor in our very
tight budget as Village did not access the owners curbing the annual Village
Assoc. fees.
Detail Discussion of Budget
This
memorandum is to act as a narrative for the owners of Village Condominium
Association on the proposed budget for FY2010.
This budget was approved by the Village Condominium Association Board of
Directors at its meeting on
Narrative for FY10 Budget – AS ADOPTED BY BOARD (5.19.09)
This
narrative accompanies a spreadsheet (“Village 2009/2010 Profit/Loss and Budget
Summary”) dated
Income
Association Fees
If
the association fees were to be budgeted as unchanged from the past three
consecutive fiscal years, then they would generate $62,552 in income. Current budgeting places the net income for
FY10 at -$4,032, which would place the fund balance at approximately $16,000.
Recommendation of the Board:
It
is the recommendation of the Board that association fees be raised uniformly by
7%[1]. This will generate an additional $4,342 in
income, which when coupled with budgeted laundry income, will result in a
projected net profit of $310 in FY10.
Please note: all of the following assumptions incorporate a 7% increase
in fees.
Laundry Income
Laundry
income is budgeted to remain the same as the past three consecutive fiscal
years: $2,200.
Additional Income
Additional
income is budgeted to remain the same as the past three consecutive fiscal
years: $0. It is unclear at this time
whether there will be any realized additional income from pending legal
proceedings.
Total Income
If
the recommendation on association fees and the expenses outlined below are
accepted, then total budgeted income for FY10 will be $69,094.
Expense
Accounting
Accounting
expenses are budgeted to remain the same as the past three consecutive fiscal
years: $50.
Association Management
Association
management expenses are budgeted to remain the same as the FY09 fiscal year:
$7,800.
Bank Loan – Siding
Bank
loan repayment for siding is budgeted to remain the same as the past three
consecutive fiscal years: $16,512. NOTE:
Both of these loans will expire in FY11.
Bank Service Charges
Bank
service charges expenses are budgeted to remain the same as the past three
consecutive fiscal years: $50.
Chimneys
Chimney
cleaning and maintenance expenses are budgeted to remain the same as the past
three consecutive fiscal years: $1,000.
Electricity
Electricity
expense is budgeted to remain the same as the past three consecutive fiscal
years: $2,500.
Exterior Painting
Exterior
painting expenses are budgeted to remain the same as the past three consecutive
fiscal years: $1,000. The overage
experienced in FY09 is not budgeted to occur in FY10.
Exterior Repairs
Exterior
repairs expenses are budgeted to remain the same as the past three consecutive
fiscal years: $2,000.
Fire Extinguishers
Fire
extinguisher expenses are budgeted to remain the same as the past three
consecutive fiscal years: $250.
Grounds R &M
Grounds
maintenance expenses are budgeted to remain the same as the past three
consecutive fiscal years: $2,610.
Insurance
Insurance
premium expenses are budgeted to increase by .4% (or $28) for FY10, and are
budgeted to be: $6,062.
Insurance Deductible
The
incidental insurance deductible budget will remain the same as the past three
consecutive fiscal years: $1,000.
Laundry Maintenance
Laundry
maintenance expenses are budgeted to remain the same as the past three
consecutive fiscal years: $200.
Legal Fees
Legal
fees are budgeted (per Kurt’s recommendation) to remain the same as the FY09
budget: $2,000.
Maintenance Other
Miscellaneous
unit repairs are budgeted to remain the same as the past two consecutive fiscal
years: $2,000
Major Repairs
Major
repairs expenses are budgeted at $6,200.
The following projects are included in the major repairs budget:
§
$1,200
budgeted for water apron repair
§
$4,500
budgeted for deck repair for three decks (123, 223 and 224)
§
$500
budgeted to replace hard-wired smoke and CO detectors as units are sold
(approximately 8 units budgeted)
Miscellaneous Expenses
Miscellaneous
expenses are budgeted at $100.
Postage and Copy
Postage
and copy expenses are budgeted to remain the same as the past two consecutive
fiscal years: $600.
Propane
Propane
expense is budgeted to increase based on the average actual expenses of the
past three consecutive fiscal years (including FY09 to-date): $650.
Repair and Maintenance – Other
Miscellaneous
other repair and maintenance expenses are budgeted to remain the same as the
past three consecutive fiscal years: $500.
Roof
Roof
expenses are budgeted to remain the same as the past three consecutive fiscal
years: $1,000.
Rubbish Removal
Rubbish
removal expenses are budgeted to remain the same as the past three consecutive
fiscal years: $3,000.
Sewer
Sewer
expense is budgeted to remain the same as the last fiscal year: $500
Snow Removal
Snow
removal expenses are budgeted to remain the same as the last fiscal year:
$6,000
Special Assessment
There
are no budgeted special assessments.
Sprinkler System Repair
Sprinkler
system repair expenses are budgeted $3,000.
This increase over the last fiscal year represents budgeting for actual
anticipated expenses, rather than under-budgeting and realizing significant
overages.
Sprinkler/Unit Monitoring
Sprinkler
unit monitoring expenses are budgeted to remain the same as the previous three
consecutive fiscal years: $500.
Supplies
Supply
expenses are budgeted to remain the same as the previous three consecutive
fiscal years: $250.
Storm Water Permit
Storm
water permit expenses are budgeted to remain the same as the previous two
consecutive fiscal years: $50.
Total Expenses
Total
expenses are budgeted at $68,784. This
is a 6.5% increase over FY09 budgeted expenses.
Net Income
Net Ordinary Income
If
the recommendation on association fees is accepted, then net ordinary income
for FY10 will be $310.
Net Other Income/Expense
There
are no budgeted additional sources of income or expense.
Net Income Totals
If
the recommendation on association fees is accepted, then net ordinary income
for FY10 will be $310.
Reserves
Reserves
Budgeted
reserves are the accumulation of savings from previous fiscal years, with the
addition of the positive (or negative) net ordinary income. The FY09 year-to-date reserves as of
At
the May 19, 2009 meeting of the Village Condominium Association Directors, a
resolution was adopted authorizing the President and the Treasurer of the Board
to invest 50% of the total budgeted reserves for FY10 in an appropriately
flexible financial product (i.e.: a Certificate of Deposit). This investment will be referred to as the Special Fund and will be the fund
reserved for future capital expenditures – such as a new roof or new
ramps.
Fund Balance
The
fund balance – or “balance of the checking account” – is projected to be
$11,070 in FY10.
Special Fund Balance
The
special fund balance – or capital reserves – once invested, is projected to be
$11,070 in FY10.
Kurt Ries, Village Director
Proposed
changes to Village Declarations, Bylaws and Rules and Regulations documents
were discussed see details below.
·
2008
Declaration amendment, 93.16 % of owner approval signatures obtained and filed
with the Town of
Discussion Items:
Village
Legal Resource:
Discussed
action plan to deal with on going owner issues with Ms. Ayer and pending law
suit with Mr. Levesque.
·
The
owners unanimously agreed they did not have an issue with how the Assoc. is
approaching this issue
The
Village Assoc. was sued in small claim court in 2007, by Village unit owner
Terese Ayer, the court found in favor of the Assoc. The case revolved around
the Assoc. up holding our Village Declarations and Bylaws because owner wanted
their entire ceiling replaced, at Assoc. cost, for water damage that was caused
by a common area element.
In
addition, Village unit owner Mr. Levesque has a pending $15,000 law suit
against the Village Assoc. for allocations that construction performed in Ms.
Ayer unit below caused the floor in his unit to bow. On
Past Notable Bylaw
Updates
The
use and the storage of charcoal and propane grills are expressly prohibited on
balconies, wood patios or in common areas.
Barbecue grills may only be used in designated grilling areas approved
by the Village Association board of directors. Owners should recognize that in
accordance to Vermont Fire Codes, NFPA 1 3-4.7 and NFPA 1 30-3.3.8.2, all types
of barbecue grills and their storage in and around public buildings are subject
to regulation as to size and usage.
Communal Grilling Area
·
Topic
was discussed and unanimously decided not to pursue grilling area at this time
Communal Grilling Area concerns include:
·
Cost to construct, how elaborate
·
Cost to maintain
·
Allocate cost in Assoc. budget
·
Location, between buildings
·
Approval from owners adjacent to the area
·
Hours of operation
·
Enforce hours of operation
·
Propane and/or charcoal
·
Lawn chairs and grilling paraphernalia
·
Waste container
·
Who will police the area
·
How does the Assoc. address complaints
·
Noise ordinance
·
Fire hazard, fire extinguishers
·
Comply w/ VT fire codes
It
was discussed that the Assoc. pays several hundred dollars a year for trash
contractor to pick up items owners inappropriately disposed of in and around trash/recycle
shed, ie dishwashers, tires etc…
·
Assoc.
continues to monitor trash/recycle shed, along with annually distributing memos
to all owners in regards to proper disposal of garbage and recyclables.
·
Assoc.
currently does not have a viable plan to further address these issue and would
appreciate owners assistance in monitoring
It
was discussed to assist owner I doing the right thing, to have a bulk item
trash day, where an owner with pickup could haul items to dump and charge
owners accordingly.
·
Assoc.
looking for committee members to plan and execute
To
address concerns with common look, voiding siding warranties and water
infiltration issues all owners need approval by the board to modify anything on
the common area / exterior of building.
·
This
includes Windows, doors, propane gas lines, dryer vents, antennas, etc…
Snippet from our Bylaw documentation:
10. No
improvements, alterations, work, painting or other activity affecting the
exterior of the buildings as covered by the Declaration, including but not
limited to alteration of Units windows and doors, will not occur without prior
approval of the Board of Directors.
Approval shall be requested in writing sent to Boylan Property
Management,
To
change negative behavior and assist in enforcing approved Bylaws, Declarations,
Rules and Regulations the ability to fine an owner after due process was added
to Rules and Regulation document.
Guidelines
for board to fine owners for non compliance
·
After
due process, minor infractions could be $20-$50 dollars a day
·
Gross
infractions a $100 a day, but recommended not to go any higher
·
When
fines hit a substantial amount of money a lien is place in the property
D.
Pets:
1.
Household pets of unit owners
are acceptable provided that:
a.
Pets
are required to have a nametag identifying the owner.
b.
The
property agent must be notified of the presence and appearance of the pet.
c.
The
pet does not constitute a nuisance or threat to other persons.
d.
The
pet is permitted to eliminate only in areas designated for that purpose. In
cases of feces being dropped in inappropriate places(common areas, walkways,
parking lots, etc.), owners are expected to immediately clean up after their
pet with a “pooper-scooper,” plastic glove or some other device of choice of
the owner.
e.
The
pet, if outside, is at all times to be under leash control and in the presence
of the
owner or other responsible adult.
Otherwise, the pet is to be kept indoors.
f.
Balconies
or decks are not to be used as dog runs or as areas of confinement.
g.
The
pet is not allowed to bark to a point of
being a disturbance to others, either outside or in
nearby condominiums.
2. If a pet creates noise, damages property, is
allowed to run loose without the presence of its owner, or in any other way
creates an excessive disturbance or danger to others, the Board of Directors
retains authority to terminate permission to keep the pet and, under the worst
of circumstances, is authorized to call in the town dog warden to recommend the
removal the offending pet.
3.
The unit owner possessing a pet bears the financial responsibility for any
damage, loss or liability caused by the pet (clean-up, material repair or
replacement, rental loss, medical bills, etc.).
4.Lessees
are not permitted to keep pets on the premises
Please clean up after your pet:
This is an
ongoing issue with ours and other Associations on the mountain. Rules of conduct
like these are very difficult to enforce. The Association empirically can
really only appeal to the pet owner's to be responsible.
A container
for plastic bags has been installed in the recycling room. These bags can be
used to clean up after your pets.
The Village
Association has addressed with the following:
·
Signs
posted at each Village complex to clean up after your pets
·
Revamped
Bylaws and Rules and Regulates to better clarify Association polices
·
Regularly
scheduled memos to all Village owners reiterating Association polices
·
Continue
to work with other Association to help curtail the issue
·
Continue
to reinforce Association policies at
Annual owners meetings
·
Board
has furnished a plastic bag dispenser for pet cleanup
In addition,
the Bolton Animal Control officer was notified of issues with pets running
loose and pet related issues like these.
Prompting a memo from the Town of
We are looking
for someone like you to head up an Association committee to, make
recommendations and see if the issue can be further addressed.
Village rules and Regulation Addendum
Village Repairs to Owner’s Unit Policy:
Intent:
In
order to be consistent and fair to all parties involved with regards to how
owner unit repairs, at the cost of the Village Assoc., will be performed. Along
with assisting in mitigating and containing Village Association costs, the
Village Association has adopted the following policy.
Village
condos units are constructed one on top of one another and, even with the many
pro-active initiatives in place to head off these types of issues, there are
still several water stains a year. The majority of units, if not all units,
have had ceiling, walls and flooring patch repairs. Replacing the unit’s entire
ceiling, walls and flooring, etc is cost prohibitive and unreasonable to budget
for by asking owners to fund the expense.
To
mitigate these types of cost the Assoc. cannot set a precedence of replacing
entire ceiling, walls, flooring ect. for water stains. This would open the
expectation that twenty one unit owners, that have had patch repairs done,
could have their entire ceiling, walls, flooring ect. replaced. Estimates for
replacing entire ceiling, walls, flooring ect. in each of our units could
exceed $30,000 which Village is not budgeted for and Assoc. fees would need to
be raised or special assessments needed to all owners to fund these costs.
·
See
actual legal wording in revised 2.0 Rules and Regulation document
Village Repair to Owner Unit Policy:
In
the event an owner’s unit is damaged from common area element that the Assoc.
is responsible for, the board at is sole discretion, will decide the extent of
the decorated surface repair to the owner’s unit.
In compliance with Village Bylaws, Section 3.13, the
Assoc. is exempt from liability for damage caused from a unit or person caused
by water leaking from any common area element. However, as a matter of practice
and as a service to our unit owners, the Assoc. typically pays for patch
repairs caused from common area water damage.
By acceptance of the Village Bylaw/declarations when
owner’s purchased the unit, the owner accepted this risk.
If
the owner, at their own cost, would like a more extensive repair and/or an
upgrade in materials, at the boards sole discretion, typically will give the
owner a check for the Assoc. contractor quoted cost of the Assoc. approved
repair, and the owner can purse the repair.
Owner’s
repairs must meet all requirements and Assoc. approvals as provided by Bylaws,
Declarations and Rules and Regulation documents.
In the case of
a dispute, the Village Association Directors will decide, in their sole
discretion, how the repair will be performed and how the costs shall be
distributed among the parties involved in the subject repairs.
Kurt Ries, Village
Director
Owner Approved Maintenance Tasks From
Budget
$0 Pro Tech to replace the Low temp sensors
-Not
pursuing at this time
$0 Move Postal Mail Boxes to Village property - est
$1k
-Not
pursuing at this time
$0 Gutters
-Not
pursuing at this time
$1,200 Water Aprons Below Ramps - est $2k
-Agreed
to pursue Bldg B drainage tasks
-11/16/07
completed bldg A drainage updates ~$750
$0 Removal of Building B rock wall
-Not pursuing
at this time
$4,500 Deck and ramp repair
-Agreed to
3 decks (223, 224, 123) repair and continue to pursue the other 5 decks next
fiscal
-We have
committed the Assoc. to do the repair of the #223 deck this summer, est $1,800,
as it was
a contingence on the sale of the unit.
-These are
Time and Material costs and not a fixed costs, last round of actual deck repair
cost had a
cost
over run, ie more than the quoted, of greater that $6k.
We received a
details quote from Herr on
#223,
total rehab $1,800
#224 -
$1,200
#123 -
$1,600
#127 -
$800
#227 -
$800
#327 -
$800
#222 -
$1300, lower
#222 -
$1,100 upper
---------------------------------
Total
$9,400
$1,000 Move rock in parking lot
-Not
pursuing at this time
$2,500 Smoke Detector/CO Replacement
- Agreed
to replace on a case by case bases, at Assoc. cost
Additional Details on Maintenance Tasks:
1.)
Water Aprons Below Ramps
Summary
of drainage action plans:
To
mitigate water drainage around our complex
-07/31/06 Parking lot was graded and
resurfaced, to mitigate storm water run off towards bldgs
-Building B shed was removed
-Building B new retaining wall put in place
with additional drain apron
-Assoc. worked with resort and town to
replace, clean out and enhance storm water drainage
affecting Village
-Assoc. insures drains and culverts are
clear of debris each spring
To
assist in mitigate standing water acquired estimates on building gutters
-Contractors indicating majority of the
problems are from water run off of the ramps and not water
run off of the building
-Gutter are still on our maintenance task
list, however the owners voted to budget for the water
apron enhancement work first and then
evaluate the need for gutters
Need
better drainage to drains under ramp
-Bld B showing drainage
to stream not drain
-Owners approved Bldg B
drainage updated for 2009/2010 budget
-11/16/07 Todd completed bldg A drainage updates ~$750
-No reported concerns of Bldg A water issues since drainage updates were
completed
2.)
Building B rock wall fell apart
Need
permanent fix
-01/31/06 This is probably not in the budget
for 2006
-05/11/06 John Herr looking to cut bank back
3.)
Rain Gutters
-3rd floor gutters only?
-Maintenance issues?
-Were would gutter run off be directed to?
-12/06/06 Joe B to get gross est. for 3rd
floor gutters and effort involved
-01/31/06 $4 - $5 dollars a foot, $4k-5k
-01/31/06 Estimate Bldg A & B installed
3rd floor only w/ down spouts $4-$5k
-01/31/06 This is probably not in the
budget for 2006
-05/27/08 $5 - $8 dollar
a foot $5k est
-Contractors indicating probably
not going help pooling water issues
Owners agreed not pursuing at this time
-Does not appear to correct any water
infiltration issues
-Does not appear to correct any water
pooling issue
-Water pooling under ramps not bldg
-Ground grading water apron upgrades around
bldgs already started
-On-going additional cost for maintenance
4. Laundry Room Improvements
-12/11/05 Gap in sheet
rock from pipes/wires
-12/11/05 Gap in sheet
rock around floor moldings
-Discussion for our
01/31/06 directors meeting
-01/03/06 Joe B
caulked/repaired gaps ect...
-01/31/06 Joe B has done
several improvements already
Not pursing at this, will evaluate budget/need again next year
5.) Trash/Recycling Sheds Improvements
New exterior/interior walls/floor?
More bins?
-01/31/06 Joe B has done
several improvements already
-01/02/07 Joe B checking for better signs/ more
noticeable
-01/30/07 posted permanent signs
-Need actual costs, but
probably around $300 for installation of door
-Probably would need
floor to install door
Not pursing at this, will evaluate budget/need again nest year
6.) Outside Unit Light Fixtures
Light
replaced in 2002, with fixtures not holding up to the salt of outdoor use.
-Lights are currently intact,
structurally sound and purely cosmetic damage
-Kurt discussed with Joe K
Not pursing at this, will evaluate budget/need again next year
7.)
Budget for New Roof
-Start in earnest to build reserves to
cover for new roof in 3-5 years
-06/14/06 Roofer coming out
-06/14/06 Roofer
getting bid for new roofs and timeline
-Timeline we have
5-10 years, if both sides are architectural
***
Roof replacement quotes
-Roof was replaced around 1995 for about
$21,500
-Need to wait for snow to clear so they
can get on roof
-At these costs standing
seam roof is an attractive option
-Includes 30yr shingles,
removing old shingles, does not include any needed plywood replacement
-07/21/07 David Dupont completed misc, roof repairs
-5-10 years left on the
roof, does have some punking but not bad
-Roof is staggered, could phase in, do hot spots first
-03/12/08 Joe B getting est for standing seam roof
7.) Porch / Railing repairs
-2001 porch railing
caps were replaced
-12/29/06 Kurt spoke to
John H to provide list of repairs to Joe B
-01/02/07 this is not
an approved task as of yet
-Need to prioritize tasks 1.) has to be
done, 2.) nice to done, and 3.) not a priority
-$400-$500 each to repair
-Joe suggested to do just
those decks now
-Needs a complete deck
inv of repairs
-09/05/07 Contractors
indicating entire decks do not need to be replaced, just 2 joists &
railings
-#221 & #126 should be priority
-#125 needs boards and spindles
-#124 needs boards on deck.
-#123 needs boards and spindles
-#222 needs a few spindles
-To be
completed spring 2008
-03/11/08 Joe B following up John Herr for
repairs
We received a details quote from Herr on
#223,
total rehab $1,800
#224 -
$1,200
#123 -
$1,600
#127 -
$800
#227 -
$800
#327 -
$800
#222 -
$1300, lower
#222 -
$1,100 upper
---------------------------------
Total
$9,400
8.)
-What are we going to with it, move to lawn,
remove from property?
-Park lot may need to
resurfaced in the area where the rock was
-Delays in deploying as
contractor finding it a problem to move such a large/heavy object
-10/25/07 Mike B maybe
resort can move, following up w/ Neumann
-Probably deploying
summer/fall 2008
-01/29/08 adding to
2008/09 budget, est $500 mv rock, $200 to resurface area??
Not pursuing at this time
9.)
Exterior Painting
Miscellaneous
exterior painting needed
Joe
B has contracted to John Herr for spring/summer of 2008
10.) Carbon Monoxide Detection
-10/30/07 Joe B following
up with electrician for ball park quote, maybe no site visit
-11/08/07 Electrician
Dave King doing some of Joe B’s other condos
-Must be hardwired by
bedroom, cannot be outlet plug-in
-Units sold in 2008 will
need hardwired CO detectors, before closing
-To be included in
2008/2009 budget
Joe
B initial cost estimates are...
$65 -- Smoke/CO combination Detector
$55 -- hr rate of electrician
-----
$125 -- plus tax, per unit
$125 X 21 units = $2,625 Assoc. project cost
-Unit #221 Ayer refusing entry to unit and
is not complete
-11/13/09 Unit #221 Ayer completed with
additional contractor cost to return
11.) Rinnai Heater Recall
-Mike B is pursing details
12.) Vinyl Siding Maintenance
-05/16/09 several vinyl sofets are
loose or blown off
13.) Laundry
-Mike B is pursing details
Mike Nielsen, Village Director
Window inventory was provided to all owners with the Annual
Meeting notification and agenda. Mike is maintaining an inventory of windows in
our buildings that have not been replaced.
The Assoc. is going to keep focused on owners to replace these
windows to insure our building are weather tight. Please be certain to update
Mike, when your windows are replaced.
·
·
·
·
·
·
Window Replacement initiatives are included with annual Village
summer memo
Important Note:
For windows and doors owners replace after vinyl siding was completed
in spring of 2005, the Assoc. is not funding the expense for vinyl siding
contractor to return and complete window installation; including replacement of
aluminum clad on exterior window trim or window trim. Unit owners will be held
liable for these types of expenses.
Village Exterior Doors and
Window Replacement Policy:
To insure uniformity, proper operation and that the integrity of
the vinyl siding, insulation, and trim are not compromised, only materials and
contractors approved by the Village Association Board of Directors are
permitted to install exterior doors and windows, including sliding glass doors,
at the Village Condominiums.
If an owner would like to use materials or contractors for
exterior doors and windows, including sliding glass doors, other than what is
approved by the Village board of directors, the owner must acquire written
approval, prior to any work being performed from the Village Board of
Directors.
Explanation:
The Board of Directors of Village Condominium Association at
In doing such, the owners at the
Per Village Bylaws and Declarations owner are responsible for
repair and replacement costs associate with the exterior doors and window.
In the spring of 2005 vinyl siding was installed that included
insulation and aluminum clad to the trim on the exterior of buildings A &
B.
At the 06/25/05 Village Association annual owners meeting the
Rules and Regulation addendum that owners will need approval from Assoc. for
any modifications done to exterior of building and common areas was approved.
This includes exterior window, sliding doors and door replacement. This clause
was needed to insure window and door
uniformity, proper operation and that the integrity of the vinyl siding,
insulation, and trim are not compromised by a variety of unmonitored
contractors performing work on the exterior of our complexes.
Approval Process:
At the sole discretion of the Village Association board of
directors bases their material and contractor approvals on, but not limited to,
the following:
·
Competitive cost on materials and labor
·
Quality of workmanship
·
Warranty on materials and labor
·
Ensure that the exterior siding is not compromised.
·
Ensure replacement windows and doors are uniform
·
All Season honoring vinyl siding warranties performed by another
vendor
The Assoc. is also looking to approve additional contractors, be
certain to seek approval before committing to contactor.
Village Association Approved Window and Door Contractors.
As of
Jobsite
Services, Inc.,
802-872-7191
Fax
- 802-872-7192
If an owner would like to use materials or contractors for
exterior doors and windows, including sliding glass doors, other than what is
approved by the Village board of directors, the owner must acquire written
approval, prior to any work being performed from the Village Board of
Directors.
Pricing as of
Windows with low-E and full screen
Windows with low-E and full screen
Windows with low-E and full screen
With low-E and tempered glass full screen
Additional $50.00 per to re-cap exterior
Additional $75.00 to re-trim interior
·
All
prices include removing and disposing of existing windows/doors.
·
Providing
and install new product.
·
All
of these products have a factory lifetime warranty and a Jobsite Services, Inc.
one year guarantee on labor.
Village
Condominium Window Replacement Project
-05/10/07
Owners are responsible for the cost and scheduling of replacing
old wood windows in their units. Windows are listed by unit number, location in
accordance to the interior and floor if applicable (for two floor condo units
only). Measurements were not taken. North Side refers to the side of the
building facing the parking lot. All windows listed are old windows and need to
be replaced.
Unit
Number |
Windows to be replaced
|
123 |
North: 1
– kitchen 1
– entrance South: 1
– triple pane |
124 |
North: 2
– bedrooms West: 1
- sliding glass door South: 1
– sliding glass door 1
- deck facing DR |
125 |
North:
NONE East:
NONE South: 1–
bedroom 1
– triple pane 1
– sliding glass door |
126 |
North: 1
– entrance 1
– kitchen 1
– bedroom South: 1
– Bedroom 1
– sliding glass door |
127 |
NONE |
221 |
North: 1
– 2nd floor entrance East: 2
– 2nd floor small bathroom |
222 |
North: 2
– 1st floor bedrooms 1
– 2nd floor entrance 1
– 2nd floor kitchen South: 2
sliding glass doors (1st and 2nd floors) |
223 |
North: 1
– kitchen 1
– entrance 1
– bedroom South: 1
– LR |
224 |
North: 1
– bedroom West: 1
– bedroom 1
– LR South: 1
– sliding glass door 1
– deck facing DR |
225 |
NONE |
226 |
North: 1
– entrance 1
– kitchen 1
– sliding glass door South: 1
– bedroom 1
– triple pane 1
– sliding glass door |
227 |
NONE |
228 |
North: 1
– 1st floor bedroom by 127 entrance 1
– 2nd floor entrance West: 2
- 1st floor small bathroom 1
– 1st floor triple pane South: 1
– 2nd floor LR |
321 |
1
– small bathroom |
322 |
North: 1
– entrance 1
– Living Room (LR) South: 2
– LR 1
– sliding glass door |
323 |
South: 1
– triple pane |
324 |
North: 1
– bedroom West: 1
– bedroom 1
– LR South: 1
- sliding glass door 1
– deck facing DR |
325 |
North:
NONE East: 1
– LR 1
- sliding glass door South: 1
–deck facing LR |
326 |
NONE
???? |
327 |
South: 1
– sliding glass door 1
– triple pane |
328 |
None |
323 |
South: 1
– triple pane |
324 |
North: 1
– bedroom West: 1
– bedroom 1
– LR South: 1
- sliding glass door 1
– deck facing DR |
325 |
North:
NONE East: 1
– LR 1
- sliding glass door South: 1
–deck facing LR |
326 |
North: 1
– entrance 1
– kitchen 1
– sliding glass door South: 1
– bedroom 1
– triple pane 1
– sliding glass door |
327 |
South: 1
– sliding glass door 1
– triple pane |
328 |
None |
-05/11/06
In
an effort to mitigate water damage to your unit and curtail insurance claims,
we are tracking electric hot water heater in our units for being past their
manufactures suggested end of service to be flagged for replacement by the unit
owner. Hot water heater are either purchased by the owner or rented from Green
Mountain Power. If rented by Green Mountain Power they will be replaced at no
charge with the signing of a three-year rental lease. However, the Village
Association is requiring a drip pan be installed at the owner’s expense for
about twenty-five dollars.
Kurt Ries, Village Director
Village
Owners Forum Open Issues:
The
following is a list of Village Owners wishes, comments and concerns and are
updated regularly on the Village Association web site, to insure details are
not lost and issues are being addressed. Note, if your comments or concerns are
not on the following list, they are not getting addressed. Please update the
Owners Forum to insure your concerns are being addressed.
We
are soliciting for resources to assist in bring the tasks to fruition. Two owners over coffee can complete one task
in a few hours versus, two resources performing all the tasks takes weeks.
The
following is the current Owner’s Forum open issue list:
Owners
Forum Open Issues List:
-06/20/08
1.)
Owners
would like to use common area storerooms:
Typically
what happens is Assoc. ends up paying to have storage sheds cleaned out and
dispose of trash. As a result the Assoc. has paddle locked the common area
storage rooms. A few issues that will need to be addressed in managing storerooms:
·
Not
enough sheds for 21 owners
·
Divide
storage sheds up for individual owner use
·
Not
much room to store bicycles, sporting equipment, etc…
·
Managing
Locks and Keys
·
Theft,
cannot go against Assoc. insurance
·
Unit
owner insurance cover theft and damage
·
Should
not be property agent cost to manage
·
Deposit
to cover damage or trash removal costs
·
Need
Owner committee to manage
Owners
Committee formed to propose a plan, to the board, to manage storerooms
·
Heidi
Hale and Ernest Levesque
2.) Miscellaneous unit owner issues
Please, let’s all be responsible for our own destinies and have
open friendly communication with our neighbors and discuss conflicts openly and
politely. With a little give and take mentality, most if not all conflicts can
be resolved to the mutual agreement of all involved.
Need owner
committee formed to organize Village party
It was discussed to help promote a sense of community
and to assist in address owner conflict issues getting the Village owners
together for a gathering outside of Assoc. business would be very beneficial.
·
Proposing gathering after 2008 Village Annual owner
meeting
·
Cost should not be covered out of Assoc. budget
3.)
Pet cleaning up and running loose
This is an
ongoing issue with ours and other Assoc. on the mountain and of course without
catching the pet in the act and a convincing way correlating the infringement
with the pet owner, the violations are very difficult to enforce. The Assoc.
empirically can really only appeal to the pet owner's to be responsible.
The Village
Assoc. has addressed with the following:
-Signs posted on each Village complex to
clean up after your pets
-Revamped Bylaws and Rules and Regulates to
better clarify Assoc. polices
-Regularly scheduled memos to all Village
owners reiterating Assoc. polices
-Continue to work with other Assoc. to help
curtail the issue
-Continue to review Assoc. policies at
Annual owners meetings
-Board discussing furnishing a plastic bag
dispenser for pet cleanup
In addition,
via the BV Pres Assoc Pres Council, Bolton Animal Control officer was notified
of issues with pets running loose and these types of associated issues.
Prompting a memo from the Town of
·
All
the Assoc., on the mountain, are encouraging their residents to call the Bolton
Animal Control officer to help enforce town ordinances on these types of
infringements.
From
Village R&R
d.
The pet is permitted to eliminate only in areas designated for that purpose. In
cases of feces being dropped in inappropriate places(common areas, walkways,
parking lots, etc.), owners are expected to immediately clean up after their
pet with a “pooper-scooper,” plastic glove or some other device of choice of
the owner.
e.
The pet, if outside, is at all times to be under leash
control and in the presence of a responsible adult. Otherwise, the pet is
to be kept indoors.
4,) USPS mailboxes not convenient to
Village
The mailboxes
are currently on
Move
Postal Mail Boxes to Village property
-BV poured new platform poured mail box
-11/21/06 Post office moved mail box to
new platform
-10/21/06 Owners concerned of access to
existing mailboxes
-10/21/06 Pres meeting,
-Kurt to add to next years wish list and
committee actions
-Need committee to propose maintenance room
mailbox
Dave
spoke with
-maybe OK to put post boxes in enclosed area
-Probably need 24 boxes, come in banks of 16
& 8
-16 bank comes with larger package boxes
-Need actual cost, but probably around $800
+ TM
Owners
Committee formed to propose a plan, to the board, for moving mail boxes to
Village property
·
Jason Williams and Dave Parot
7.) Unit
Water Meters
-There are no water
meters, cost is calculated from number of bedrooms
-Would insure owners paying fair share of
water/sewer costs
-Pros,
owner would be charged W/S on what they actually used
-Cons,
Seasonal owners use would need to be covered in base rate
-Water/Sewer cost no longer managed by Assoc.
-Owners concerns keep coming up
-Not aware of any of the Assoc. or private
homes that have meters on the mountain
-Owner committee needed, if owners would like
to pursue
PROS - owner would be charged W/S on what they actually used
CONS -Seasonal owners use would need to be covered in base rate
8.) Snow Removal Concerns
-10/28/06 Owner concerned no plowing or shoveling
for early season snow
-02/06/07 Owner call to Joe B about the
poor job Assoc. is doing
-02/14/07 Owner caused issue w/ moving his
car after big snow fall
-02/20/07 Dave got call from owner about
shoveling roof and cracks in walls from shifting
building
We went to coarser aggregate of rock this snow season because the
sand and salt of past seasons was not staying in place very well. The larger
aggregate rock appears to working for better, for the most part, by staying in
the parking lot and not getting washed out to the sides. I will also insure the
topic is discussed at our up coming Village directors meeting.
Sand
buckets for stairwell/parking lots
-01/07/07 Salt buckets in place on each ramp
-Owners car got buried
-Joe B spoke with resort manager Mike Gallas
-No additional issues to date
9.) Parking Issue
Village Bylaws, Rules and Regulations does not limit the number of
vehicles occupants from an owner rented unit can have in the lot.
From Village Bylaws
Section 5.08 Restrictions on Use of Units: Rules and Regulations.
8) Unit Owners shall have priority regarding use of parking
spaces, and the executive board shall promulgate such rules or regulations
relating to parking as to further the purposes of this section.
From Village Rules and Regulations
E. Vehicles:
1. Each unit is entitled to one parking space near the unit.
Specific locations may be designated by the Board of Directors if authorized at
an annual meeting of the Association. All other cars will park in the
unreserved parking areas of the resort. No additional motor vehicles or
trailers, boats or recreational vehicles (registered or unregistered) are to be
parked in condominium parking lots, except temporarily and for short durations,
but then only with prior written approval of the Board of Directors.
It was discussed
-No directors
or owner committee members were willing to take on task
-Including in
spring memo to all owners
10.) Satellite Dishes Placement
-12/01/05 Owner mounted Satellite Dishes on roof chimneys of complex,
since been removed
-12/22/05 Village legal
resource responded to Kurt’s FAA questions
Assoc. is OK to enforce unit
deck only mounting
Owners continue to be concerned with ascetics of Satellite Dishes mounted to unit decks.
According to FAA regulations an Assoc. cannot prevent the installation of
Satellite Dishes; however we can restrict were they can be mounted as long as
an acceptable signal can be received.
11.) Association to solicit other condo
insurance company for cost savings and less stringent restrictions
Kurt
continues to solicit more cost effective insurance quotes, however because of
magnitude of the fire claim on
Vermont Fire
codes do not permit open flames barbecues and regulates the size of the propane
tanks on communal habitats. In addition, Village has retained a reduced
insurance rate for banning grills because of the high fire risk they create.
12.) Inappropriate use of
trash and recycling shed
It was discussed 2006 Annual Owners meeting that the Assoc. pays
extra a year for trash contractor to pick up items owners inappropriately
disposed of in and around trash/recycle shed, ie dishwashers, tires etc…
Assoc. continues to monitor trash/recycle shed, along with
annually distributed memos to all owners in regards to proper disposal of
garbage and recyclables.
-Assoc. currently does
not have a viable plan to further address these issue and would
appreciate owner’s
assistance in monitoring
13.) Rugs on floors of upper units needed
for noise abatement
Many
units have non-carpeted floor installed, please be cognizant this can create a
fair amount of noise for your down stairs neighbors. Please do what you can to
reduce foot traffic noise in your unit.
14.) Building Maintenance and Assoc.
Management concerns
-If building been inspected by licensed
engineer, I indicated it was inspected
-Because of noise on windy days wants
rafters reinforced, asked him to put his request in writing, no
response to date
-Concerned over building shifting, I
indicated the building moves a fair amount from season to season
and without a new foundation not much can
be done
-Concerned our property
agent does not work on weekends; I indicated our property agent in many
non-emergence situations
coordinates a general contractor to do the work. Once the owner reported
the issue there was a
contract on-site in 48 hrs.
15.)
It
was discussed at the
Property
Agent will adhere to Owner Notification Policy as detailed in Village Rules and
Regulations document.
-
No additional infractions have been reported to date
Larry Williams, Owner of
Business plan is on track
-George Potter General Manager
-Skiers attendance was up ~15%
-Operating within budget
-Break even 2008 / 2009 season, if expenses
can be kept down
-Lack of beds is an issue
-Expanding 4X4 trail system
-Purchased new rental equipment
-Purchased new groomer
Much
has been done but much still needs to be done. There have been some position
and personnel changes made during the past few years which have improved the
operation.
-Employees have new health care plan and
401k
A
reception center (The Ponds) is in operation opposite Timberline.
Many weddings are booked for this summer/fall and
these events are generating summer activities and a need for more rental units.
-A couple less wedding than last year but
the weddings are bigger
-No wedding tent receptions this year
If
there were more rental units available there could be more destination skiers
accommodated and that would enhance the resort, ski operations, food & beverage
services and allow for other amenities.
Parking
during ski season is always a problem. The resort hopes to have managed parking
next season. This would prevent each car from taking two spaces as well as keep
ski customers out of condo resident parking areas. Having customers arrive and
giving them no direction as to where to go was not good for the customers, the
mountain, or the condos. Tighter parking and a little rearranging of the
parking tiers themselves would make it possible to park most customers on all
but the busiest weekends.
Opening day ski season
-Traditionally day after Thanksgiving and
close first week April
-Looking into two terrain parks expert and
intermediate
HWY 89 Ramp Exit
-Nothing in the plan
-Town has no money
-Effort is on the town
-Not being driven by resort, could be
considered self serving
Redstone development updates
-Still no firm plans at this time
Plans
are at drawing board level (nothing for a few years) for 24 condo units in the
base area and 25 condos along the trails.
-Looking into foreign investment, EB5
funding similar to what
Development
after that is planned for Broadway at either end of the trail. Redstone is putting
together a “Master Plan” to submit to the Town. It will include future growth
at about 10 to 20 units per year.
-Phase one could include a new hotel
Picnic
loop is zoned as single housing dwellings
-Could be develop in 10 years?
-Resort has discussed developing and/or
building a parking lot behind Village Condo
2005
Town Rezoning
-Broadway Forest District
-25 acres per dwelling
-19 lots, conceptually
-Possible development as soon as this summer
of 2005
-Cannot build above 2,500 feet, ie just
below lift one mid-station
Resort
Rental Pool
Resort
doing some capital improvements on hotel and rental pool.
The
mountain simply needs more rental units and realizes there have been some
problems in the past. Nelson asked Larry Williams to put together a rental
proposal that could be distributed to owners that do not currently rent but
could with a few assurances owners will actually get paid.
BV/Redstone Nordic trail
improvements
-Proposing to hire full time groomer for
Nordic trails
-Looking at doing night skiing on Picnic
loop
-Improving drainage on the trails
-Looking at building a Wilderness cabin
-Sprucing up
Summer events, Mnt Biking, BAC, etc.
-No Mountain Biking this year
-Off road Land Rover events on Wilderness
1984 storm water permit lapsed
update
-Nelson Minerly, engineer and Mel Croshier
working together on plan
-Better to renew/grandfather in than get new
permit
-Affects resort and six condo Assoc., prior
to LCA
-Estimate cost for various Assoc. , $150
renewal and engineering, along with $55 each year
-Several permit requirements the resort
needs to complete by Village property
-Several resort items we identified by the
engineer approving the permit each year are still not
completed
-Larry mentioned the majority of the
mandated repairs are complete
Wynne
Kirschbaum,
https://home.comcast.net/~itele2/
Jason
Williams – Village Director
-09/10/08
Wynne
Kirschbaum (
The
Department is going to contact Larry and propose a settlement of the issue that
incorporates many of our concerns.
Briefly, they are:
1. A 30-day refund for the period during which
we were under a boil water order.
Legally, this is a slippery slope, so the only way we can conceive of
actually getting this refund is through a settlement. Also, even though it will be a nominal amount
of money, it goes a long way to demonstrating Larry's willingness to work with
the community in good faith.
2. The incorporation of the stipulations of the
Water System's Temporary Operating Permit into a Public Service Board
order. The order would simply reinforce
all of the aspects of the permit, but would add some sort of penalty. Currently, it is our understanding that the
only recourse the Water Supply Division (entity that issued the permit) has for
reprimanding the Water System for a violation of deadlines or any aspect of the
permit, is the revocation of the permit.
This is not an effective check and
balance
system!
3. The Water System needs to develop a better plan
for regularly communicating with the community.
We offered several options: regular articles in the Bolton Gazette,
postings on the
4. We have asked that the Board incorporate our
concerns about future development and the potential demand that may have on the
Water System into any order. It is clear
that Larry is intent on drilling wells and pumping that water into the System,
resulting in less reliance on surface water, which will result in less
chlorination and ultimately less chlorination byproduct. Our concern is that he will do this,
relieving the problem for now, but as he increases residential demand on the
system,
he will
simply go back to using surface water, which will bring us back to where we
started.
5. That the Water System convene a community
advisory board or a task force of interested neighbors and community members to
work with the System on a regular basis.
This would not be a regulatory or governing board, but would allow community
representatives to be in regular contact with Larry, would allow him the
opportunity to update the community on a regular basis and would hopefully
build a better rapport between us and them.
Let me
know if you have any questions, J
Kurt Ries, Village Director
BV Fire District
The water and sewer district is concerned with managing Water and
Sewer costs and the need for good drinking water and the responsible disposal
of our waste. We as property owners on the mountain are well aware that the
The Bolton Valley Fire District was started by homeowners and
business members to ensure the residents and businesses on the Mnt:
1.) Control
operation costs
2.) Good potable
drinking water
3.) Treated and
untreated waste is being properly handled
4.) Manage development
by where and who can connect to system
The system has been neglected over the years and is currently
going through major renovations. The water and waste water system had been the
only profit center for a while now as the resort changed hands over the years.
We are attempting to move forward as a public entity and our goal is to own the
system along with any improvements the new owner, Redstone, has made as
mandated by the state.
-Lynda M. DesLauriers is
new Prudential Chair
-First action to contact
Redstone see if they are open to open W/S purchase discussion
-Second action to come up
with a viable business case why we want to do this
-The Bolton Valley Fire
District does officially exist and is filed with state
-BV Fire District does not
currently own any part of the BV W/S infrastructure
Assoc. made a desperate plea for help at the 2006 and 2007 Assoc.
Annual Owner Meetings
-Folks if you do not step
up now and assist the Fire District it will not come to fruition!!
-Very little response from
home owners on the mountain
-Have to be full time
resident to vote, about Timberland to Broadway
-Really need a grass roots
effort from the owners to bring BVFD to fruition
-07/10/07 update, Mike
McKenna - mm@shotgunflat.com, has expressed interest in helping
Redstone is open to selling to the Fire District
-Larry mentioned at
05/19/07 Pres meeting probably good idea
-Fire district would need
to commit to Redstone dev needs
Redstone is doing the
required major renovation imposed by the state and needed for expansion
-Usage went up from
seasonal to about 80% year around residents in last 5 yrs
-System is at capacity,
only deeded property can currently connect
-Redstone is making
needed repairs to the leech field/septic system
-Redstone has control to
tie into waste water treatment plant this side of Joiner Creek
-About halve of the waste
water being treated is from major storm water infiltration into the
system, Redstone is
working with engineers to correct
-W/S has been 10% profit
margins, with current major renovations Redstone breaking about
even
Water Quality
Our drinking water regularly exceeds state/fed limits, because of
the disinfectants chemicals being used
-There maybe more
extensive filtration systems that can be used to reduce the amount of
disinfectants use to
treat the surface water
-Current water supply is
surface, out of Joiner creek, requires someone to constantly monitor
-Well water is better and
is treated w/ chorine and requires less treatment and monitoring
-Redstone has drilled 3-4
good wells on the Mnt, looking drill more summer of 2007
-New wells about 48 gals
a min, can only supplement not supply the needed water
-Difficult to find good
water on mnt, no reliable source
-2004 actually had to
truck in water
What are the benefits of Fire District verse
privately held corporation like Redstone
-Fire District is probably
not going to reduce resident’s costs, maybe %25????
-Currently the most
profitable entity of mountain
-With the major repair
cost Redstone been low profit margins last two years
-Fire District
municipality is nonprofit, and owned by residents
-W/S has been 10% profit
margins, with current major renovations Redstone breaking about
even
-Fire District would have
control over rates
-
-Fire District can obtain
rebates for residents on water saving devices
-Residents have control
over future development and tying into system
-Fire District has no
business plan for fixing infrastructure or insuring potable drinking water
-There is no cap on sewer
costs
-One bedroom QTR Water
$17.35, Sewer $153.15
-There are no water
meters; cost is calculated from number of bedrooms
-1998 Ned Hamilton
excessively raised sewer fees, subsequent resort owners continue the tradition
-Roger McCormick and Ken
Richardson have law suite open against
rising of rates. Not
aware of any movement on these case in quite some time
Water Meters
PROS - owner would be charged W/S on what they actually used
CONS -Seasonal owners use would need to be covered in base rate
Our drinking water regularly exceeds state/fed
limits, because of the disinfectants chemicals
-There maybe more
extensive filtration systems that can be used to reduce the amount of
disinfectants use to
treat the surface water
Snippet from Catamount/Bolton Valley Water & Sewer, LLC Water
Quality Report 2004
Explanation for violation(s):
We routinely monitor for the presence of drinking water contaminants.
Testing results were sampled the last four quarters of 2004 that show our
system exceeds the standard, or maximum contaminant Level (MCL), for Total
Holoacetic Acids. The Standard for Total Haolocetic Acids is 0.60 mg/1. The
running annual average result was .099 mg/1.
Actions taken to address the violation(s):
Catamount/Bolton Water & Sewer, and the State of
Ken Richards previous owner of Black Bear Inn
was the primary force driving the Fire District initiatives
The Water and Sewer district is concerned with the need for good
drinking water and responsible disposal of our waste. We as property owners on
the mountain know that the
-The Bolton Valley Fire
District does officially exist and is filed with state
-BV Fire District does
not currently own any part of the water/sewer infrastructure
-Attempting to negotiate
with Redstone the sale and cost of the system
-Nelson Minerly has a
keen interest but is not a resident
-Ken has sold the Black
Bear and is no longer involved
-Have to be full time
resident to vote, about Timberland to Broadway
-Emanate domain presiding
to force the sell, still on hold and very adversarial
-Advisors stated that
they felt Ken was moving to fast on obtaining W/S
-Hoping Redstone will
come to their senses and sell to municipality
Village
Assoc. has taken Water and Sewer cost out of your assessments
-The above mention turmoil was a primary
driving factor
-Along with artificially inflating Village
Assessments rates to perspective buyer
-Bolton Water quality report and research
posted to our Village web site
Steve
McLeod Drinking Water Quality Report
-Assoc. not going to be
involved, as unit owners we are involved
-Steven McLeod discussed
his finding and write-up
-Steve’s write-up along with the
-Darlene’s water quality findings are posted
to the Village web site as well
Kurt Ries, Village Director
Propane Costs:
There are several options including Propane Coop that shows good
potential in lowering our heating cost, however for Village, the board is
unable to find owners for a committee to explore lower pricing.
-Black Bear pays .89 w/ Agway and
Associations pay 1.49 -- 2004/2005 pricing
-06/22/05 Blue Flame memo fixed pricing
going up $1.49 to $1.80
-07/27/06 Blue Flame memo fixed pricing
going up $1.80 to $1.95
Village, Wentworth, Courtside I & II and Bear Run
Condos are all at special Blue Flame fixed pricing of $1.95 per gallon until
end of June/July 2007. The $1.95 fixed rate offered to the Associations on the
mountain are less than Blue Flames standard prebuy pricing.
Village units use an average of 200 - 400 gals a heating
season
Standard Blue Flame 2006/2007 Prebuy pricing is as follows:
-400 gals - $2.79
-500 - 700 gals -
$2.19
-1000 gals - $2.14
Propane Coop:
One
supplier for all Assoc. should be able to offer better price point
-If supplier is not Blue Flame Assoc. Assoc.
will need to buy propane infrastructure
-Village has 20 out of 21 units heating w/
propane
-Village 3 bedroom unit 2003/2004 uses about
750 gal’s propane
-Village propane infrastructure buy-out
total 3,779.86 - 2004 dollars
-A Coop would tie all the Assoc. into single
vendor contract
2004/2005
dollars:
1.49
- .89 = .60 cents Gal saving
19
units x 750 gals = 14,250 gals x .60 = $8,550 total savings
3,779.86
cost / 8,550 saving = .4 years to pay off infrastructure costs
Courtside
Owners Meeting May 2006:
Courtside One reacted favorably to purchasing the propane
infrastructure. An internal committee will be formed to determine how to pass
the costs (and savings) along to the gas users in the association if this
proposal passes.
-Still working out how to distribute charges
as not all units have propane heat
-$11k for infrastructure, have buried tank
-Agway had no interest
-
Pres. council has $980 in checking
-Donated by each Assoc.
-Kurt is encouraging not to spend/waste on
legal fees for the water sewer disputes going on
-Nelsen looking into how distribute funds back
to Assoc.
Pets, all Associations getting many
complaints about pets running loose
-Town has lease law, however clause of under
voice control
-Could jeopardize Assoc. master policy
-Believe Village is covered w/ our revised
Bylaws and R&R
-Nelson wants to hold meeting with Assoc.
and resort
-Kurt suggested this is not a resort or
Assoc. issue to enforce
-Per Town of
-Assoc. having a common R&R doc would
help in these types of situations
-Penalties for not cleaning up pet
droppings, $25 first offense, $50 second offense
-John Herr Prop Agent using camera
-CC1 changed bylaw/RR voice control is not
an option
Storm Water Permits:
Explanation
Mountain
Operations and Development (Bolton Valley Resort) has received a letter from the
State of Vermont Department of Environmental Conservation, Water Quality
Division. It states that one of our
storm water systems is currently discharging without a valid permit in
violation of 10 V.S.A. $1264.
Your Association was part of the original permit that expired in 1986.
To
continue further with this permitting process we will need signatures from each
duly authorized representative of the following Associations on the Notice of
Intent To Discharge Storm water:
Courtside I, Courtside II, Village, Liftline, Sports Club Condominiums,
Wentworth I, Wentworth II, Wentworth III, the
- Permit belongs to the resort
-1,400 expired permits State did not notice
-All needed Assoc. signatures obtained in
2005
What
has been done?
BVR/MOD
obtained an extension until
What
do the Assoc. need to do?
Well
before permit extension runs out:
1.) Assoc. read the following information
and understand the issue
2.) Assoc.
representative sign the attached NOTICE OF INTENT (NOI)
3.) Pay cost of reinstating old permit
Early
estimates, one time $150 for engineer and annual cost of $55 per impervious
acre and $50 file fee per Assoc.
-Do we want to use are Pres council funds
($980) for the cost of renewing the permits?
Update
on renewing Storm Water Permits:
Melody Crosier asked me to thank all of you for your
cooperation in the process of renewing the original permit. Chenette Associates
will bill each association $ 150. for his engineering inspection and doing the
“leg work”. The following is a breakdown of total impervious acreage permit fee
due the State of